Apprentice Legal Cashier Business Admin

This vacancy is for an Apprentice Business Administrator based in Liverpool.

The successful applicant will have the opportunity to undertake valuable work experience dealing internal and external customers with whilst gaining on the job qualifications.

What you'll do

Key Responsibilities

• Assist with accurate posting of receipts and payments for client and office accounts.
• Support the preparation of electronic payments (e.g., CHAPS/Faster Payments) for completion monies and private client transactions, subject to authorisation.
• Assist with banking tasks, including allocation of incoming funds and reconciliation support.
• Help ensure correct matter allocation and narrative descriptions for all postings.

Conveyancing Cashiering Support

• Assist with handling conveyancing completion funds under supervision (e.g., purchase monies, sale proceeds, estate agent fees, SDLT/LTT/land registration related payments as applicable).
• Support the preparation of completion statements/financial statements from an account's perspective ( confirming cleared funds, ensuring correct ledger postings).
• Assist with processing disbursements and bills relating to conveyancing matters.
• Liaise with fee earners to resolve posting queries, missing information, or timing issues relating to completions.

Private Client Cashiering Support

• Assist with postings and payments connected with private client work (e.g., probate, estate administration, trusts) as directed.
• Support accurate recording of receipts, payments and transfers, ensuring correct allocation to the relevant matter/ledger.
• Assist with tracking and recording disbursements and fees on private client matters.
• 3.4 Compliance, Controls & Risk Management
• Follow the firm's procedures for client money, approvals, segregation of duties, and payment authorisation.
• Assist with maintaining clear audit trails for receipts, payments, and transfers
• Escalate potential issues promptly
• Support compliance-related tasks as directed
• Learn and understand the SRA rules ,standards and Regulations
• Learn and adhere to AML obligations when handling client money.

Billing & Posting Support

• Assist with posting bills, credit notes, and transfers in line with firm instructions.
• Support the allocation of costs/disbursements and ensure accurate linking to matters.
• Assist with chasing missing billing information where required.

Administration & Team Support

• Maintain organised records (digital and/or paper) in line with firm procedures.
• Handle internal and external account queries politely and promptly, escalating as appropriate.
• Provide general support to the accounts function during peak periods (e.g., month-end, high completion volumes).

Apprenticeship & Learning Requirements

• Develop understanding of legal accounting principles, client money handling, and the conveyancing/private client transaction lifecycle.
• Basic IT literacy (email, spreadsheets, and case/practice management/accounting systems).
• Professional, discreet, and able to handle confidential information appropriately.
• Good communication skills (written and verbal) and ability to work well in a team.
• Organised, able to prioritise, and willing to ask questions/seek clarification.
• Integrity and reliability, with a clear understanding that the role involves handling sensitive financial information.

Security, Confidentiality & Data Handling

• Maintain strict confidentiality regarding client and firm financial information.
• Follow the firm's data handling and information security procedures at all times.
• Report any suspected data breaches or suspicious activity immediately to the appropriate person

After the apprenticeship

Opportunities available in different departments within the business

Skills

• Communication skills
• Team working
• Initiative

Qualifications

• Essential: GCSE, English (grade Grade 4/C or above)
• Essential: GCSE, Maths (grade Grade 4/C or above)

About the employer

At Lilac Law we tailor our services to meet the specific needs and preferences of each of our clients. We offer a customised experience, and our approach aims to enhance the client satisfaction and customer loyalty by making every client feel valued and understood.

Apprenticeship details

• Course: Business administrator (level 3), Business and administration
• Apprenticeship level: Advanced (level 3)
• Training provider: TRAINING 2000 LIMITED
• Expected duration: 1 Year 7 Months
• Hours: 37.5 hours a week. Working week: Monday to Friday 9am - 5pm.
• Start date: 2 November 2026
• Positions available: 1
• Wage: £15,600 a year