Trainee Legal Secretary Apprentice

As a Trainee Legal Secretary at Paris Smith, you'll complete an 18-month programme leading to a Legal Secretary role. You'll receive structured training, gain Business Administration Level 3 and Legal Terminology Level 2 qualifications, and experience a variety of departments, providing insight into areas of law and practice.

What you'll do

Key responsibilities of the role will include:

• Opening a file/closing a file
• Conflict checks
• Compliance - ID - Personal
• Compliance - Company ID, Companies House, Experian
• Audio typing
• Scanning documents
• Emails
• Making appointments/co-ordination of diaries
• Attending to clients in reception and over the telephone
• Land registry portal/searches
• Laser form - various for each department
• Precedent letters, ie Terms of Business Letters/Letters of Authority etc
• Requesting Deeds from storage
• Typing and amending, formatting (including automatic numbering) and drafting documents and reports
• Setting up documents using DocuSign

Training

The Business Administration Level 3 training will take place online with a learner coach once a month throughout the apprenticeship programme. Every three months the apprentice will have a review with the learner coach and workplace mentor.

The apprentice will receive on-the-job training in relation to the secretarial tasks outlined.

After the apprenticeship

At the end of the programme you will have the opportunity to become a departmental Legal Secretary. Further development would include on- the-job training/training courses relevant to the role.

Skills

• Communication skills
• IT skills
• Attention to detail
• Organisation skills
• Customer care skills
• Team working
• Initiative
• Accountability

Qualifications

• Essential: GCSE, English (grade A-C or equivalent)
• Essential: GCSE, Maths (grade A-C or equivalent)
• Essential: A Level, any subject (grade A-C or equivalent)

Things to consider

We are looking for a candidate with GCSE grade (A-C) or equivalent (English and maths are essential), and A Level grades (A-C) or equivalent.

Benefits

Paris Smith offers a wide range of benefits which are set out on their website.

About the employer

Paris Smith provides the full range of legal services to businesses, organisations and individuals. Our purpose is to enable our staff, clients and the communities in which we live and work to thrive through positive engagement with legal excellence.

Apprenticeship details

• Course: Business administrator (level 3), Business and administration
• Apprenticeship level: Advanced (level 3)
• Training provider: THE RECALVI ENTERPRISE LTD
• Expected duration: 1 Year 6 Months
• Hours: 35 hours a week. Working week: Monday to Friday, 9am to 5pm with 1 hour lunch break.
• Start date: 2 November 2026
• Positions available: 2
• Wage: £18,350 a year