Events and Marketing Coordinator

Location: Bristol / Hybrid About Future Leap Future Leap is a sustainability consultancy, events host and co-working space based in Bristol. They work with organisations to understand, target and reduce their environmental impact, using a combination of expert advice and digital tools to ensure they can achieve compliance, develop understanding and build resilient businesses. Our Consultancy Team works across carbon accounting, decarbonisation strategy, and sustainability reporting for clients across sectors. Our Events Team deliver and host event series on behalf of organisations, multi-format and across the West of England. Our Spaces offer flexible, friendly co-working spaces, meeting room hire and media studios for content creation. The Role We are looking for an organised, proactive and creative Events & Marketing Coordinator to support the delivery of Future Leap's events and day-to-day marketing activity. The role has three main areas of responsibility: delivering contracted events, supporting the coordination of events in partnership with other organisations, and keeping Future Leap's marketing channels active through regular social media content and website updates. You will take ownership of event logistics and delivery, working closely with colleagues, clients, suppliers and partners to create high-quality experiences for attendees. Our contracted events programme has been delivered previously, with established processes, resources and team support available to help you get started. You will help communicate Future Leap's work across our sustainability consultancy, events, workspaces and partnerships, creating engaging, accessible content that reflects our brand and values. This is a hands-on, varied role suited to someone who enjoys bringing people together, keeping things organised and making sure the details are taken care of. You will report to the Sustainability Manager and work closely with the Partnerships Manager. Key responsibilities:

1. Event Delivery o Event planning and coordination: Plan and coordinate events from initial preparation through to delivery and follow-up, including venue bookings, catering, speakers, suppliers, equipment and attendee communications. o Event administration: Manage event listings, registrations, guest lists, invitations, joining instructions, attendee enquiries and visitor sign-in. o Supplier and budget management: Obtain and compare supplier quotes, coordinate bookings, oversee contractors and track expenditure against agreed budgets. Maintain the monthly events budget spreadsheet and ensure costs are recorded accurately. o Event promotion: Coordinate the promotion of upcoming events through social media, website listings, email communications and partner networks, ensuring information is accurate and published on time. o Health and safety: Coordinate event risk assessments and safety arrangements, ensuring relevant documentation is up to date and organisational procedures are followed. Escalate any concerns and seek appropriate approval where required. o Event data and reporting: Collect, organise and share event data with clients and internal stakeholders, including attendance, demographics, participant satisfaction and feedback. Support the preparation of post-event reports and recommendations. o Brand and sustainability: Ensure events and public-facing activities reflect Future Leap's values, sustainability commitments and brand standards, with consideration for accessibility, inclusion, ethical procurement and waste reduction.
2. Marketing & Communications: o Content planning: Maintain a marketing content calendar and coordinate the creation and scheduling of regular content across Future Leap's social media channels, covering consultancy, events, workspaces and partnerships. o Social media management: Create and publish engaging, on-brand content for platforms including LinkedIn and Instagram. Monitor comments and messages, engage with our community and build relationships with relevant organisations. o Content creation: Use Canva and existing templates to produce social media graphics, promotional materials and other digital content. Adapt content for different audiences and channels. o Sustainability communications: Turn updates from our consultancy, events and partnerships into clear, accessible content that communicates our work and expertise. o Website management: Maintain and update our WordPress website, including event listings, news, service information and other content. Work with our SEO contractor to follow agreed guidance and improve website content. o Ensure our tone is always friendly, expert, and consistent across touchpoints. o Monitoring and reporting: Keep track of basic marketing and engagement metrics, such as social media performance, email engagement and website activity, sharing relevant insights with colleagues. Skills and Experience

• Experience coordinating events or projects, including managing logistics, deadlines and multiple stakeholders.
• Strong organisational skills and attention to detail, with the ability to plan ahead and manage competing priorities.
• A proactive, solutions-focused approach, with the confidence to take ownership of tasks and resolve routine issues independently.
• Excellent written and verbal communication skills, with the ability to communicate professionally and warmly with a range of audiences.
• Experience creating digital content for social media, using Canva or similar design tools.
• Good general digital skills, including spreadsheets, shared documents and online communication tools.
• A collaborative approach and a strong customer service mindset.
• Experience with CRM systems, event registration platforms or attendee databases.
• Stakeholder Management: Comfortable collaborating with internal teams and external partners to deliver high-quality projects on time.

Sustainability Future Leap is an accredited B Corp committed to socially and environmentally responsible operation and working towards net zero carbon emissions. Future Leap team members must ensure the work they carry out is consistent with Future Leap's sustainability approach including consideration towards ethical procurement, reducing waste and energy and carbon consumption. Future Leap prides itself on offering a range of benefits designed to promote a positive working environment and healthy work-life balance. These include:

• Flexible working patterns
• Improved annual leave allowance: 31 days FTE
• Living wage employer
• CPD allowance
• Social and Networking events within our sustainability community Reports to: Sustainability Manager Hours: 37.5 hours a week Salary: Up to £30,000 per annum dependent on experience (pro rata) How to apply: Email your covering letter and CV to Lauren.Gillis@futureleap.co.uk