Executive Assistant to Head of Operations

The post holder will report directly to the Governance Facilitator and will closely support the Service Manager to ensure the provision of a comprehensive, confidential, accurate, administrative and secretarial service to them and to work as a member of the administrative team. A particular responsibility will be to ensure that communications to and from the Head of Operations are effective and timely. Ensure all governance meetings take place and are recorded accurately to ensure the safe running of the service in regards to our service users. to facilitate and coordinate events and all prevailing administrative duties including planning, agendas, take / type minutes (using paper and electronic methods), preparation of room and IT equipment, arrange venues and refreshments as required on request for meetings, workshops, investigations, and supervision. Management of inboxes for managers / clinicians and maintaining a process for flagging up email that require action. To maintain and manage all electronic diaries and use these diaries to arrange appointments and meetings for your allocated managers. To ensure all managers / clinicians are in receipt of all papers required for meetings. Prepare and collate any team briefs / communication appropriate to the service, ensuring deadlines are met for effective information sharing across the Localities Any other duties commensurate to the role. Greater Manchester Mental Health (GMMH) Foundation Trust employs over 7000 members of staff, who deliver services from more than 122 locations. We provide inpatient and community-based mental health care for people living in Bolton, the city of Manchester, Salford, Trafford and the borough of Wigan, and a wide range of specialist mental health and substance misuse services across Greater Manchester, the north west of England and beyond. Greater Manchester is one of the world's most innovative, original and exciting places to live and work. From the beauty of the surrounding countryside to the heart of the vibrant inner city with great shopping, entertainment and dining options. Wherever you go you will experience a great northern welcome with people famed for their warmth, humour and generosity. Our people enjoy their work, have opportunities to learn and develop their skills and are encouraged to generate new ideas that improve care for our service users. For further details / informal visits contact: Name: Sarah Crowder Job title: Admin & Performance Manager Email address: sarah.crowder@gmmh.nhs.uk