Building and Facilities Manager

Reporting to: General Manager Location: On site at The Prospect Building, Bristol Salary: TBD Working Hours: Monday-Friday, with out of hours show work and weekend work a core part of the role. Overview A key part of a vibrant and hardworking team, this role is responsible for the maintenance, management, and development of the building, site, and facilities including preparation for a range of events, and project management of improvement works. Maintenance:

• Oversee maintenance and daily checks of all facility systems including electrical, plumbing, lighting, mechanical equipment, structural components, site and production infrastructure.
• Perform routine inspections of interior and exterior building conditions.
• Schedule and execute preventative maintenance tasks to reduce downtime and extend equipment life.
• Manage and maintain tools, equipment, and maintenance supplies inventory.
• Implement and manage sign in and out system
• Develop maintenance logs, service schedules, and operational checklists.
• Work with the General Manager and to research, assess, and develop building upgrade and facility enhancement projects in line with the venue development and long-term goals, then manage and execute.
• Coordinate timelines, budgets, and contractor activities, ensuring building and site works have minimal disruption. Safety:
• Communication and collaboration with staff and contractors to ensure safety processes are embedded into all venue activity
• Ensure all building / site related safety policies, processes and site safety information is clear and up to date.
• Responsible for ensuring site wide logging of all building & site related safety and maintenance checks.
• Ensure venue is always up to date with all surveys/regulations/certifications (e.g. asbestos / FRA).
• Monitor and maintain fire protection systems, including alarms, extinguishers, sprinklers, emergency signage, and ensue regular checks are in place and logged. Take ownership for Fire Safety Management Plan and implementation.
• Inspect and maintain emergency exits, evacuation routes, and crowd-flow areas.
• Keep accurate safety records and documentation for inspections or permits and all other safety activity.
• Ensuring passing on of relevant safety information to staff, contractor and visitors.
• Liaising with Safety Advisor when necessary, feeding back to General Manager and Operations Director. Contractor Oversight:
• Source, hire, and manage site and building contractors (electricians, plumbers, structural engineers, etc.),
• Review work for quality, safety, and compliance with legislation and industry standards.
• Maintain positive, cost-effective relationships, negotiate service agreements, and, ensure companywide processes are followed. Operations:
• Ensure the full site is prepared for its daily use, booking and managing the suppliers/staff to make this happen (e.g. cleaners, bins, sanitation, site crew, technical crew).
• Support setup of infrastructure when needed (e.g. fencing, signage, protective flooring, seating).
• Respond to facility-related issues quickly during operational hours.
• Manage locks, keys, access control, and security systems in coordination with GM and AMAAD and security staff. Budgeting & Resource:
• Manage the annual facility maintenance budget and specific lines in the event budgets.
• Manage payment of suppliers, site staff and utilities, ensure companywide processes are followed in terms of contacting, invoicing and payment processing.
• Track expenses related to repairs, equipment, and services and ensure budget lines are not exceeded.
• Recommend cost-effective solutions and long-term strategies.
• Manage procurement of supplies, consumables, tools, and spare parts. REQUIREMENTS: Essential − Proactive, practical, can-do outlook and approach to work. − 4+ years of experience in facility, site, equipment or building management, maintenance, or repairs. − Experience managing projects from conception to completion, to a budget. − Experience maintaining and fixing things (machines, equipment, vehicles). − Willingness to be on site, this is not a work from home position! − Understanding of equipment, facilities, venues, sites, and ideally events. − Hands on attitude to oversee a dynamic environment with daily challenges. − Safety conscious and compliance focussed. − Ability to communicate with a range of people and work effectively as part of a small (but perfectly formed) team.
• Ability to work independently and handle hands-on repairs and DIY.
• Organisation, attention to detail, troubleshooting, problem solving, I.T and communication skills.
• Availability for some evenings, weekends, or emergency on-call needs as required. Desirable
• Familiarity with safety legislation (H&S at work act / CDM), training preferable.
• Experience preferably in an event space, venue, event site, or festival.- Ability to read technical drawings, manuals, schematics, and building plans.
• Forklift, picker license. If interested, please email admin@prospectbristol.com with a cover letter and a C.V.