Senior Administrator

An exciting opportunity has arisen to join our Site Services team as a Senior Administrator, where you'll play a key role in supporting the successful delivery of our programme. This is a varied and rewarding position that offers the opportunity to take ownership of a broad range of administrative and business support activities while helping to drive efficiency, consistency and high standards across the organisation. Working within a collaborative and supportive environment, you'll build strong relationships with colleagues across Dounreay, NRS and our external contractor community, acting as a trusted point of contact and providing a professional, customer-focused service. This role offers the opportunity to lead and coordinate complex administrative activities, support continuous improvement initiatives and contribute directly to the effective operation of Site Services. What You'll Be Doing As a Senior Administrator within Site Services, you'll provide high-level administrative and coordination support across a range of business activities, ensuring priorities, processes and information are managed effectively. You'll work closely with managers, department leads and key stakeholders, helping to improve ways of working and supporting the successful delivery of business objectives. Key Responsibilities Will Include

• Coordinating and overseeing a variety of Site Services and programme-related activities.
• Providing high-level administrative support to managers and departmental teams.
• Acting as a key point of contact for internal and external stakeholders, building effective working relationships.
• Managing complex scheduling, meeting coordination, governance arrangements and associated documentation.
• Preparing reports, presentations, briefing materials and management information to support decision-making.
• Maintaining and overseeing business records, documentation and information systems to ensure accuracy and compliance.
• Supporting the development, implementation and continuous improvement of administrative processes and procedures.
• Assisting with the coordination of departmental projects, actions and business improvement initiatives.
• Providing guidance and support to colleagues on administrative processes and best practice.
• Delivering a proactive, customer-focused service whilst managing competing priorities and deadlines. What You'll Bring We're seeking a highly organised and motivated individual with substantial administrative experience and the ability to work confidently across a range of business activities. You'll be comfortable managing multiple priorities, building relationships with stakeholders at all levels and taking ownership of complex tasks and processes. You'll Have
• Significant experience in a senior administrative, coordination or business support role.
• Excellent organisational skills with strong attention to detail and the ability to manage competing priorities.
• Strong communication and interpersonal skills, with the ability to build positive working relationships across all levels of the organisation.
• Experience coordinating meetings, governance arrangements, actions and business reporting.
• The ability to analyse information, identify improvements and implement effective solutions.
• A proactive and adaptable approach to work with a strong customer-service focus.
• Experience using Microsoft Office and organisational business systems to produce high-quality outputs.
• The ability to work independently, exercise sound judgement and maintain confidentiality when handling sensitive information.
• Post specific physical capability analysis assessment We are looking to hold interviews week commencing 16th of November, however, please note that this vacancy may close earlier than the stated deadline should we receive a high volume of applications, so we encourage you to submit your application as soon as possible. If you require assistance at any point during the recruitment process, contact careers@dounreay.nrservices.uk at the appropriate time so we can make any necessary, reasonable adjustment. Please note: All successful candidates who do not already hold security clearance will need to provide proof of identity, eligibility to work in the UK, and employment/education history (typically covering the last 3–5 years) in line with NRS Baseline Security requirements. Some roles may also require full Security Clearance, which involves additional checks. For details, please refer to the Defence Business Services National Security Vetting (DBS NSV) guidance.