Medical Secretary - Gastroenterology and IBD

To provide a comprehensive Medical Secretarial and Administration Service to the Department in strict accordance with GDPR and Trust confidentiality guidelines, ensuring all work is processed in a timely, efficient way.

Provide a full and comprehensive Medical Secretarial Service, including timely audio typing of clinic letters, letters, documents/presentations and compilation of letters as required by the Consultant(s) and respective Team(s). This may involve correction of incorrect grammar and interpretation of different pronunciations and handwritten clinical notes of advanced medical terminology

Main duties of the job

To provide a support Medical Secretarial and Administration Service within Gastroenterology and the Inflammatory Bowel Disease (IBD) team. To undertake accurate audio/copy typing (digital) of medical correspondence and general administration for the Consultants and their teams. This will include highly sensitive and complex medical terminology with a need for confidentiality.

To take telephone calls and to take appropriate action as and when required. This will include passing on accurate messages to other staff.

To work to the agreed standards and templates for each specialty/department

About us

Listen to why colleagues think we are a great place to work! - BHT - A great place to work (buckshealthcare.nhs.uk)

What does Buckinghamshire Healthcare NHS Trust offer you?

• As part of our BHT family, you'll benefit from learning and development opportunities to support your career progression.
• We offer flexible and agile workingopportunities,alongside your NHS benefits ofgenerous annual leave entitlement, pension andaccess toNHS discount schemes.
• We provide a range of health and wellbeing services to promote a healthy, happy workforce.

Why work for us?

• We're committed to promoting inclusion and making sure all colleagues feel they belong. We encourage new colleagues from a diverse range of backgrounds to apply.
• As an employer, we aim to create a workplace where differences are valued and colleagues treat one another with dignity and respect.
• Greater diversity withinourBHT familyimprovespositive outcomes for the people and communities we serve.
• A keen supporter of the Armed Forces Community who know the value of employing a service leaver/veteran and their families.

What do we stand for?

• Our vision is to provide outstanding care, support healthy communities and be a great place to work.
• Our mission is to provide personal and compassionate care every time.
• Our care values are collaborate, aspire, respect and enable.

Details

Date posted

05 October 2026

Pay scheme

Agenda for change

Band

Band 3

Salary

£25,760 to £27,476 a year

per annum pro rata

Contract

Permanent

Working pattern

Full-time,

Part-time,

Job share,

Flexible working

Reference number

434-IM8164263

Job locations

Stoke Mandeville Hospital

Stoke Mandeville

HP21 8AL

United Kingdom

Job responsibilities

For a comprehensive list of responsibilities and duties, please kindly refer to the Job Description and Person Specification by downloading the JD and PS attachment in the advert.

If you are an internal applicant there is the option for secondment, all applicants must have the endorsement/support of their line manager prior to application.

If you have a disability that makes submitting this online application difficult and would like assistance, please contact us on bht.recruitment@nhs.net quoting the vacancy reference number.

Job responsibilities

For a comprehensive list of responsibilities and duties, please kindly refer to the Job Description and Person Specification by downloading the JD and PS attachment in the advert.

If you are an internal applicant there is the option for secondment, all applicants must have the endorsement/support of their line manager prior to application.

If you have a disability that makes submitting this online application difficult and would like assistance, please contact us on bht.recruitment@nhs.net quoting the vacancy reference number.

Person Specification

Education, Qualifications and Training

Essential

• GCSE Grade C or above/equivalent in English Language

Desirable

• RSA II Typing, or equivalent
• Medical Secretarial Course/ Medical Terminology Course, or ability to demonstrate equivalent

Experience

Essential

• Experience of working within busy office environment
• Experience of word processing
• Experience of audio-typing

Desirable

• Experience Working within The NHS in a similar setting

Skills, Abilities and Knowledge

Essential

• Knowledge of Microsoft Office products
• Good written and telephone communication skills, to enable liaison with staff at all levels
• Ability to organize and prioritise busy workload

Desirable

• Knowledge of GDPR Regulations
• Knowledge of Trust Information Systems, e.g. Medway

Special Circumstances

Essential

• Able to maintain a flexible approach to the role and duties

Person Specification

Education, Qualifications and Training

Essential

• GCSE Grade C or above/equivalent in English Language

Desirable

• RSA II Typing, or equivalent
• Medical Secretarial Course/ Medical Terminology Course, or ability to demonstrate equivalent

Experience

Essential

• Experience of working within busy office environment
• Experience of word processing
• Experience of audio-typing

Desirable

• Experience Working within The NHS in a similar setting

Skills, Abilities and Knowledge

Essential

• Knowledge of Microsoft Office products
• Good written and telephone communication skills, to enable liaison with staff at all levels
• Ability to organize and prioritise busy workload

Desirable

• Knowledge of GDPR Regulations
• Knowledge of Trust Information Systems, e.g. Medway

Special Circumstances

Essential

• Able to maintain a flexible approach to the role and duties

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Buckinghamshire Healthcare NHS Trust

Address

Stoke Mandeville Hospital

Stoke Mandeville

HP21 8AL

United Kingdom

Employer's website

https://careers.buckshealthcare.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Buckinghamshire Healthcare NHS Trust

Address

Stoke Mandeville Hospital

Stoke Mandeville

HP21 8AL

United Kingdom

Employer's website

https://careers.buckshealthcare.nhs.uk/ (Opens in a new tab)

Job responsibilities

For a comprehensive list of responsibilities and duties, please kindly refer to the Job Description and Person Specification by downloading the JD and PS attachment in the advert.

If you are an internal applicant there is the option for secondment, all applicants must have the endorsement/support of their line manager prior to application.

If you have a disability that makes submitting this online application difficult and would like assistance, please contact us on bht.recruitment@nhs.net quoting the vacancy reference number.

Education, Qualifications and Training

Essential

• GCSE Grade C or above/equivalent in English Language

Desirable

• RSA II Typing, or equivalent
• Medical Secretarial Course/ Medical Terminology Course, or ability to demonstrate equivalent

Experience

Essential

• Experience of working within busy office environment
• Experience of word processing
• Experience of audio-typing

Desirable

• Experience Working within The NHS in a similar setting

Skills, Abilities and Knowledge

Essential

• Knowledge of Microsoft Office products
• Good written and telephone communication skills, to enable liaison with staff at all levels
• Ability to organize and prioritise busy workload

Desirable

• Knowledge of GDPR Regulations
• Knowledge of Trust Information Systems, e.g. Medway

Special Circumstances

Essential

• Able to maintain a flexible approach to the role and duties