Business Administrator

An exciting opportunity has arisen for an office based Business Administrator to join our community mental

health teams in Exmouth, whose aim is to support the local community with their

mental health needs until the 28th February 2027.

This is a hugely rewarding and unique administration role

which will give you an excellent insight into adult mental health conditions

and the range of therapies and interventions that we offer. It will also provide you with lifelong skills

in dealing with challenging situations and people from diverse backgrounds as

well as the ability to work in an ever changing environment where you can

contribute to positive changes in the NHS.

Supporting our

patients on their path to recovery, whatever this might look like for them,

provides our staff with a huge sense of pride and joy. You will also feel great satisfaction from

providing our clinicians with an excellent administration service which makes

their job easier and enables them to spend more time with our patients. You will be supported to reach your full

potential, with opportunities for continuing development, training and career

progression into a wide range of administrative, management and/or clinical

roles depending on your area of interest.

Please note that applicants

requiring a certificate of sponsorship should review the link "Coming to

work in the UK Visa information" on the advert to see if they meet the

requirements.

Main duties of the job

The

post-holder's role will be to work in partnership with the Clinical Team Manager,

as the senior administrator in the team ensuring high quality administrative

support that will enable the provision of the best possible care to

service-users. The Business Administrator will lead the administrative team alongside their peers to

ensure a safe and effective service as well as support the clinical manager with administrative and reporting tasks

enabling them to focus on clinical work and team leadership.

In summary, we are looking for an exceptional candidates with the following key skills and attributes:

• A passion for delivering excellent patient care and experience
• Great attention to detail

and accuracy

• Outstanding planning,

organisational and time management skills

• Excellent IT skills and ability to use multiple systems
• A strong team player
• Upholding our trust

values

• A strong desire to learn and adapt
• A can do attitude and ability to meet deadlines
• The ability to follow trust policies and procedures

If this appeals

to you and you have the relevant transferrable skills, administration

experience, and you are also highly motivated to perform to a high standard and

provide an excellent service then please do not hesitate to APPLY. Please contact me if you would like to know

more about the role before you apply as this enables us to explore whether the

role aligns with your skills, goals, values and experience.

About us

About Devon Partnership Trust

We provide mental health, learning disability and neurodiversity services, as well as a range of specialist & secure services for the wider south west region & nationally. We are passionate about promoting good mental health & wellbeing. We strive to use the expertise & resources within our organisation, and through our partnerships, to deliver high quality services that are safe & focused on people's recovery.

Our values

We not only recruit employees based on their qualifications & experience - we recruit individuals who possess and demonstrate the behaviours which underpin the core values of our organisation. These values include such attributes as showing a commitment to quality of care, improving lives of others, giving respect, dignity & compassion. We can bring those values to life in our everyday tasks by giving a smile; making time for people; challenging ourselves & others, & being open to new ideas.

Details

Date posted

01 October 2026

Pay scheme

Agenda for change

Band

Band 4

Salary

£28,392 to £31,157 a year

pro rata (37.5 hours per week)

Contract

Secondment

Duration

5 months

Working pattern

Full-time,

Flexible working

Reference number

C9369-26-0696

Job locations

St Johns Court

St Johns Road

Exmouth

Devon

EX8 4DD

United Kingdom

Job responsibilities

Job responsibilities

Person Specification

Qualifications

Essential

• Level 4 Diploma in Business Administration or equivalent qualification or experience..
• GCSE English or equivalent.
• Evidence of continuing professional and personal development.

Desirable

• ICDL (International Computer Driving License), or equivalent experience.

Analytical & Judgemental Skills

Essential

• Please provide examples to show you meet the below criteria:
• Ability to work under pressure
• Able to plan, organise, prioritise, coordinate and work flexibly.
• Ability to exercise initiative operating within procedural guidelines.
• Ability to work without direct supervision on a day to day basis.
• Able to deal with difficult situations

Experience

Essential

• Please give examples that demonstrate the following criteria:
• Excellent organisational skills.
• Experience of managing administration staff
• Ability to prioritise workload and adapt to change when required
• Previous experience of working within an administrative or secretarial team
• Experience of dealing with confidential and complex information
• Ability to take accurate formal and informal minutes

Communication & Relationship Skills

Essential

• Please provide examples to show you meet the below criteria:
• Excellent interpersonal and communication skills both written and verbal
• Able to deal confidentially and tactfully with people at all levels.
• Experience in dealing with people in distress in a calm and confident manner
• Willingness to embrace new ways of working/changes
• Understanding and respect of confidentiality in the workplace.

Knowledge

Essential

• Please provide examples to show you meet the following criteria:
• Intermediate IT skills in Microsoft Office Packages, ie Word, Excel, PowerPoint and Outlook.
• Ability to manage diverse workload whilst dealing with frequent interruptions
• Ability to meet deadlines and to work under pressure
• Knowledge of our business and how it supports patient care

Planning and Organisational Skills

Essential

• Please give an example to show you meet the following criteria:
• Plan and prioritise own workload, ability to meet deadlines and work under pressure
• Organised and methodical

Person Specification

Qualifications

Essential

• Level 4 Diploma in Business Administration or equivalent qualification or experience..
• GCSE English or equivalent.
• Evidence of continuing professional and personal development.

Desirable

• ICDL (International Computer Driving License), or equivalent experience.

Analytical & Judgemental Skills

Essential

• Please provide examples to show you meet the below criteria:
• Ability to work under pressure
• Able to plan, organise, prioritise, coordinate and work flexibly.
• Ability to exercise initiative operating within procedural guidelines.
• Ability to work without direct supervision on a day to day basis.
• Able to deal with difficult situations

Experience

Essential

• Please give examples that demonstrate the following criteria:
• Excellent organisational skills.
• Experience of managing administration staff
• Ability to prioritise workload and adapt to change when required
• Previous experience of working within an administrative or secretarial team
• Experience of dealing with confidential and complex information
• Ability to take accurate formal and informal minutes

Communication & Relationship Skills

Essential

• Please provide examples to show you meet the below criteria:
• Excellent interpersonal and communication skills both written and verbal
• Able to deal confidentially and tactfully with people at all levels.
• Experience in dealing with people in distress in a calm and confident manner
• Willingness to embrace new ways of working/changes
• Understanding and respect of confidentiality in the workplace.

Knowledge

Essential

• Please provide examples to show you meet the following criteria:
• Intermediate IT skills in Microsoft Office Packages, ie Word, Excel, PowerPoint and Outlook.
• Ability to manage diverse workload whilst dealing with frequent interruptions
• Ability to meet deadlines and to work under pressure
• Knowledge of our business and how it supports patient care

Planning and Organisational Skills

Essential

• Please give an example to show you meet the following criteria:
• Plan and prioritise own workload, ability to meet deadlines and work under pressure
• Organised and methodical

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Devon Partnership NHS Trust

Address

St Johns Court

St Johns Road

Exmouth

Devon

EX8 4DD

United Kingdom

Employer's website

https://www.dpt.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Devon Partnership NHS Trust

Address

St Johns Court

St Johns Road

Exmouth

Devon

EX8 4DD

United Kingdom

Employer's website

https://www.dpt.nhs.uk/ (Opens in a new tab)

Job responsibilities

Qualifications

Essential

• Level 4 Diploma in Business Administration or equivalent qualification or experience..
• GCSE English or equivalent.
• Evidence of continuing professional and personal development.

Desirable

• ICDL (International Computer Driving License), or equivalent experience.

Analytical & Judgemental Skills

Essential

• Please provide examples to show you meet the below criteria:
• Ability to work under pressure
• Able to plan, organise, prioritise, coordinate and work flexibly.
• Ability to exercise initiative operating within procedural guidelines.
• Ability to work without direct supervision on a day to day basis.
• Able to deal with difficult situations

Experience

Essential

• Please give examples that demonstrate the following criteria:
• Excellent organisational skills.
• Experience of managing administration staff
• Ability to prioritise workload and adapt to change when required
• Previous experience of working within an administrative or secretarial team
• Experience of dealing with confidential and complex information
• Ability to take accurate formal and informal minutes

Communication & Relationship Skills

Essential

• Please provide examples to show you meet the below criteria:
• Excellent interpersonal and communication skills both written and verbal
• Able to deal confidentially and tactfully with people at all levels.
• Experience in dealing with people in distress in a calm and confident manner
• Willingness to embrace new ways of working/changes
• Understanding and respect of confidentiality in the workplace.

Knowledge

Essential

• Please provide examples to show you meet the following criteria:
• Intermediate IT skills in Microsoft Office Packages, ie Word, Excel, PowerPoint and Outlook.
• Ability to manage diverse workload whilst dealing with frequent interruptions
• Ability to meet deadlines and to work under pressure
• Knowledge of our business and how it supports patient care

Planning and Organisational Skills

Essential

• Please give an example to show you meet the following criteria:
• Plan and prioritise own workload, ability to meet deadlines and work under pressure
• Organised and methodical