Senior Admin and Executive Assistant to Head of Pharmacy and Medicines Management

Are you an enthusiastic, organised and motivated administrator looking for an exciting opportunity to support the delivery of high-quality medicines management services? If so, we'd love you to join our Pharmacy & Medicines Management Team.

This is an exciting opportunity for an experienced administrator to provide comprehensive administrative support to the Chief Pharmacist while playing a key role in supporting medicines governance across the organisation.

Main duties of the job

You will work closely with the Chief Pharmacist, Associate Chief Pharmacists, senior pharmacy leaders and colleagues from across LCHG Group, supporting a wide range of governance, quality improvement and operational activities. You will be responsible for coordinating and administering medicines governance meetings across the Group, ensuring agendas, papers and minutes are produced to a high standard and that actions are monitored and followed through to completion.

About us

LCHS recognises the increasing demand for more flexibility in working practices in order to accommodate the personal goals and commitments that employees experience at different stages during their working lives. Flexible working opportunities such as part-time working, compressed hours, job shares, and hybrid working models can help staff to balance their personal and work commitments. Arrangements can be put in place if it can be shown that the needs of the individual can be balanced with those of the service and the impact on other team members, enabling the Trust to recruit and retain skilled staff, raise staff morale, reduce absenteeism and respond to changing service needs more effectively.

We are an ambassador of a learning culture that will support the right individual to progress in their chosen career through an 'earn while you learn' apprenticeship programme. Visit our Learning and Development page to find out more https://www.lincolnshirecommunityhealthservices.nhs.uk/join-us/learning-and-dev

Details

Date posted

12 October 2026

Pay scheme

Agenda for change

Band

Band 4

Salary

£28,392 to £31,157 a year

per annum

Contract

Permanent

Working pattern

Full-time,

Flexible working

Reference number

818-COR255-QIA2230-A

Job locations

Beech House

Witham Park, Waterside South

Lincoln

LN5 7JH

United Kingdom

Job responsibilities

The successful candidate will be highly organised, proactive and able to manage competing priorities while maintaining excellent attention to detail. You will have outstanding communication and interpersonal skills, with the ability to build effective working relationships with clinical and non-clinical colleagues at all levels. You will be comfortable working independently, using your initiative and maintaining confidentiality when dealing with sensitive information.

In addition to providing executive support to the Chief Pharmacist, you will contribute to the smooth running of the Pharmacy & Medicines Management Department by supporting service improvement initiatives, maintaining governance documentation, coordinating reports, and assisting with audits, projects and regulatory requirements where appropriate.

You will be an integral member of the Pharmacy & Medicines Management Team, helping to ensure effective governance arrangements are in place to support the safe and effective use of medicines across the organisation. Your work will directly contribute to improving patient safety, supporting high-quality care and enabling the department to achieve its strategic objectives.

If you are an organised, adaptable and motivated individual with excellent administrative skills and a passion for supporting high-quality healthcare services, we would welcome your application.

Job responsibilities

The successful candidate will be highly organised, proactive and able to manage competing priorities while maintaining excellent attention to detail. You will have outstanding communication and interpersonal skills, with the ability to build effective working relationships with clinical and non-clinical colleagues at all levels. You will be comfortable working independently, using your initiative and maintaining confidentiality when dealing with sensitive information.

In addition to providing executive support to the Chief Pharmacist, you will contribute to the smooth running of the Pharmacy & Medicines Management Department by supporting service improvement initiatives, maintaining governance documentation, coordinating reports, and assisting with audits, projects and regulatory requirements where appropriate.

You will be an integral member of the Pharmacy & Medicines Management Team, helping to ensure effective governance arrangements are in place to support the safe and effective use of medicines across the organisation. Your work will directly contribute to improving patient safety, supporting high-quality care and enabling the department to achieve its strategic objectives.

If you are an organised, adaptable and motivated individual with excellent administrative skills and a passion for supporting high-quality healthcare services, we would welcome your application.

Person Specification

Person Specification

Essential

• Qualifications - A level in Business and Admin
• Qualification in minutes / speed typing or equivalent experience
• Evidence of relevant and continuing professional development (CPD)

Desirable

• ECDL or equivalent

Person Specification

Essential

• Numeracy skills
• Able to organise and manage own time and work part of a team
• Able to work accurately and methodically under pressure
• Knowledge of confidentiality and data protection legislation and is able to use discretion where necessary
• Excellent communication skills - ability to liaise with staff at all levels
• Ability to establish and maintain working relationships at all levels internally and externally
• Knowledge and proficiency in use of relevant software packages including Excel, Word, outlook, ESR, Publisher, PowerPoint
• Problem solving - ability to respond to problems and identify solutions
• Ability to make sound judgements when prioritising tasks and knowing when to refer
• Ability to produce work of a high presentational standard with a high degree of accuracy
• Ability to work as a team, on own initiative and under pressure
• Good organisational skills - able to manage busy workload, prioritise work and have a good attention to detail
• Able to manage own workload and work autonomously

Knowledge

Essential

• Understands importance of health and safety in the workplace

Desirable

• Knowledge of Datix and SytsmOne

Experience

Essential

• Experience of working in a busy administrative environment, delivery a full range of secretarial and administrative procedures
• Management of records and information in an office environment
• Previous experience of supervising staff in an effective way
• Previous experience of working in a customer focused environment
• Experience of taking minutes, diary management and production and distribution of papers
• PA experience
• Working within the NHS

Desirable

• Producing high quality reports and presentations

Special attributes / specific requirements

Essential

• Self -motivated and able to motivate others
• Ability to deal with conflict/confrontation
• Enthusiastic and committed
• Calm under pressure
• Responsible and reliable/timely
• Appreciation of need to maintain confidentiality and security
• Willing to undertake duties in other sections of the department as requested
• Flexibility with regards to changes in work schedule
• Awareness of Equal opportunities
• Interest in the development of self and others (CPD)
• Ability to work within a team and to work on own initiative, plan own day
• Able to demonstrate a flexible approach to working practice
• Ability to prioritise own tasks/workload
• Ability to work with interruptions
• Effective customer service skills - able to work to meet the needs of customers of the department e.g., health professionals, patients and standards of the Trust and department at all times

Personal Qualities

Essential

• Self-motivation
• Effective communication in a variety of levels and methods
• Flexible approach and attitude to work

Desirable

• Be able to demonstrate empathy and reassurance
• Ability to work under pressure

Person Specification

Person Specification

Essential

• Qualifications - A level in Business and Admin
• Qualification in minutes / speed typing or equivalent experience
• Evidence of relevant and continuing professional development (CPD)

Desirable

• ECDL or equivalent

Person Specification

Essential

• Numeracy skills
• Able to organise and manage own time and work part of a team
• Able to work accurately and methodically under pressure
• Knowledge of confidentiality and data protection legislation and is able to use discretion where necessary
• Excellent communication skills - ability to liaise with staff at all levels
• Ability to establish and maintain working relationships at all levels internally and externally
• Knowledge and proficiency in use of relevant software packages including Excel, Word, outlook, ESR, Publisher, PowerPoint
• Problem solving - ability to respond to problems and identify solutions
• Ability to make sound judgements when prioritising tasks and knowing when to refer
• Ability to produce work of a high presentational standard with a high degree of accuracy
• Ability to work as a team, on own initiative and under pressure
• Good organisational skills - able to manage busy workload, prioritise work and have a good attention to detail
• Able to manage own workload and work autonomously

Knowledge

Essential

• Understands importance of health and safety in the workplace

Desirable

• Knowledge of Datix and SytsmOne

Experience

Essential

• Experience of working in a busy administrative environment, delivery a full range of secretarial and administrative procedures
• Management of records and information in an office environment
• Previous experience of supervising staff in an effective way
• Previous experience of working in a customer focused environment
• Experience of taking minutes, diary management and production and distribution of papers
• PA experience
• Working within the NHS

Desirable

• Producing high quality reports and presentations

Special attributes / specific requirements

Essential

• Self -motivated and able to motivate others
• Ability to deal with conflict/confrontation
• Enthusiastic and committed
• Calm under pressure
• Responsible and reliable/timely
• Appreciation of need to maintain confidentiality and security
• Willing to undertake duties in other sections of the department as requested
• Flexibility with regards to changes in work schedule
• Awareness of Equal opportunities
• Interest in the development of self and others (CPD)
• Ability to work within a team and to work on own initiative, plan own day
• Able to demonstrate a flexible approach to working practice
• Ability to prioritise own tasks/workload
• Ability to work with interruptions
• Effective customer service skills - able to work to meet the needs of customers of the department e.g., health professionals, patients and standards of the Trust and department at all times

Personal Qualities

Essential

• Self-motivation
• Effective communication in a variety of levels and methods
• Flexible approach and attitude to work

Desirable

• Be able to demonstrate empathy and reassurance
• Ability to work under pressure

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Lincolnshire Community Health Service NHS Trust

Address

Beech House

Witham Park, Waterside South

Lincoln

LN5 7JH

United Kingdom

Employer's website

https://www.lincolnshirecommunityhealthservices.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Lincolnshire Community Health Service NHS Trust

Address

Beech House

Witham Park, Waterside South

Lincoln

LN5 7JH

United Kingdom

Employer's website

https://www.lincolnshirecommunityhealthservices.nhs.uk/ (Opens in a new tab)

Job responsibilities

The successful candidate will be highly organised, proactive and able to manage competing priorities while maintaining excellent attention to detail. You will have outstanding communication and interpersonal skills, with the ability to build effective working relationships with clinical and non-clinical colleagues at all levels. You will be comfortable working independently, using your initiative and maintaining confidentiality when dealing with sensitive information.

In addition to providing executive support to the Chief Pharmacist, you will contribute to the smooth running of the Pharmacy & Medicines Management Department by supporting service improvement initiatives, maintaining governance documentation, coordinating reports, and assisting with audits, projects and regulatory requirements where appropriate.

You will be an integral member of the Pharmacy & Medicines Management Team, helping to ensure effective governance arrangements are in place to support the safe and effective use of medicines across the organisation. Your work will directly contribute to improving patient safety, supporting high-quality care and enabling the department to achieve its strategic objectives.

If you are an organised, adaptable and motivated individual with excellent administrative skills and a passion for supporting high-quality healthcare services, we would welcome your application.

Person Specification

Essential

• Qualifications - A level in Business and Admin
• Qualification in minutes / speed typing or equivalent experience
• Evidence of relevant and continuing professional development (CPD)

Desirable

• ECDL or equivalent

Person Specification

Essential

• Numeracy skills
• Able to organise and manage own time and work part of a team
• Able to work accurately and methodically under pressure
• Knowledge of confidentiality and data protection legislation and is able to use discretion where necessary
• Excellent communication skills - ability to liaise with staff at all levels
• Ability to establish and maintain working relationships at all levels internally and externally
• Knowledge and proficiency in use of relevant software packages including Excel, Word, outlook, ESR, Publisher, PowerPoint
• Problem solving - ability to respond to problems and identify solutions
• Ability to make sound judgements when prioritising tasks and knowing when to refer
• Ability to produce work of a high presentational standard with a high degree of accuracy
• Ability to work as a team, on own initiative and under pressure
• Good organisational skills - able to manage busy workload, prioritise work and have a good attention to detail
• Able to manage own workload and work autonomously

Knowledge

Essential

• Understands importance of health and safety in the workplace

Desirable

• Knowledge of Datix and SytsmOne

Experience

Essential

• Experience of working in a busy administrative environment, delivery a full range of secretarial and administrative procedures
• Management of records and information in an office environment
• Previous experience of supervising staff in an effective way
• Previous experience of working in a customer focused environment
• Experience of taking minutes, diary management and production and distribution of papers
• PA experience
• Working within the NHS

Desirable

• Producing high quality reports and presentations

Special attributes / specific requirements

Essential

• Self -motivated and able to motivate others
• Ability to deal with conflict/confrontation
• Enthusiastic and committed
• Calm under pressure
• Responsible and reliable/timely
• Appreciation of need to maintain confidentiality and security
• Willing to undertake duties in other sections of the department as requested
• Flexibility with regards to changes in work schedule
• Awareness of Equal opportunities
• Interest in the development of self and others (CPD)
• Ability to work within a team and to work on own initiative, plan own day
• Able to demonstrate a flexible approach to working practice
• Ability to prioritise own tasks/workload
• Ability to work with interruptions
• Effective customer service skills - able to work to meet the needs of customers of the department e.g., health professionals, patients and standards of the Trust and department at all times

Personal Qualities

Essential

• Self-motivation
• Effective communication in a variety of levels and methods
• Flexible approach and attitude to work

Desirable

• Be able to demonstrate empathy and reassurance
• Ability to work under pressure