Team Secretary

An exciting opportunity has arisen for a proactive and friendly individual to join the Heads of Nursing team as Team Secretary. The post holderwill provide a responsive and comprehensive clerical and secretarial service to the Deputy Chief Nurse and Heads of Nursing. The successfulcandidate will be able to demonstrate excellent administrative and secretarial experience and be able to meet the main duties of the role. Inaddition excellent communication and customer services skills are essential for this role.The Team Secretary will undertake general office duties including typing of minutes, reports, other correspondence, actioning any requirementsidentified within the typing, diary management and dealing with telephone enquiries from both internal and external agencies.

Main duties of the job

Provide a secretarial service including word processing, filing, photocopying, diary management, meeting organisation, minute taking,typing up minutes, distribution of minutes. Maintain the Heads of Nursing diaries and arrange appointments and meetings, coordinating meetings to fit in with commitments. Deal with case notes appropriately, sending to the correct department when required, ensuring they reach clinics and wards on time, andupdating their location in PAS. Type presentations and input to databases using different software applications. Compose letters as required. Organise and take part in projects with support from the team Book travel arrangements and workshops/conferences Be available to support at meetings during the week

About us

At NCIC, we have an ambition to deliver outstanding healthcare services to the population of North Cumbria. The Trust is committed to creating a centre of excellence in providing rural and remote healthcare and provides a wide range of community and acute services throughout our county.

Our 5 key principles demonstrate our belief in the delivery of 'safe, high quality care every time':

• Being a clinically led organisation
• Quality and safety at the heart of our Trust
• A positive patient experience every time
• A great place to work
• Managing our money well

As an organisation we are serious about supporting a diverse workforce that reflects our local community and are very much focused on being an inclusive and compassionate place to work.

Across the North East and North Cumbria we are working together to deliver our ambition to be the greenest region in England by 2030. All staff are expected to support sustainability.

Details

Date posted

14 October 2026

Pay scheme

Agenda for change

Band

Band 3

Salary

£25,760 to £27,476 a year

per annum

Contract

Permanent

Working pattern

Full-time

Reference number

262-A-26-8296740

Job locations

Cumberland Infirmary

Newtown Road

Carlisle

CA2 7HY

United Kingdom

Job responsibilities

Please see attached job description and person specification for further information regarding the role and the essential and desirable criteria required to be met by applicants.

Please note, due to changes implemented by the Government to the UK immigration policy, individuals who require a Health and Care Visa or a Skilled Worker Visa may no longer be eligible for sponsorship where the UKVI salary threshold is not met or if the occupation is not included in the updated Immigration Salary List (ISL). Applicants must check their eligibility to be employed in any role they are interested in applying for, prior to completing an application for employment.Any applicants who do not meet the eligibility criteria will not be progressed. For further information visit theUK Visas and Immigration website (Opens in a new tab).

Relocation assistance may be available for successful applicants moving to the region for certain posts. Please see our Policy for eligible vacancies.

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

The cost of the DBS must be met by the successful candidate(s) through salary deduction. DBS charges are as follows if applicable to the post:

Standard Check: £20.00 + Administration cost of £6.50 = £26.50. Deducted from salary over a 4 month period or a one-off payment.

Enhanced Check: £41.00 + administration cost of £6.50 = £47.50. Deducted from salary over a 4 month period or a one-off payment.

NCIC can offer successful future employees the following benefits:

27-day holiday scheme rising to 33 after 10 years

Flexible working Scheme

NHS Discounts*

Salary Sacrifice schemes including lease cars and Cycle to Work*

Excellent opportunities for development*

Competitive NHS Pension scheme

Vivup is a free, confidential counselling and information service to assist with personal or work-related problems

• Subject to eligibility

Important Information

Please ensure that you document evidence of meeting all the essential criteria in the supporting information.

If sufficient response is received this post could be closed earlier than the specified closing date, please apply as soon as possible to ensure that your application is considered.

Candidates who have been successfully shortlisted for interview will be asked via an email notification to log on to their Trac account to select an interview time. This will usually be within 2 weeks of the closing date.

Job responsibilities

Please see attached job description and person specification for further information regarding the role and the essential and desirable criteria required to be met by applicants.

Please note, due to changes implemented by the Government to the UK immigration policy, individuals who require a Health and Care Visa or a Skilled Worker Visa may no longer be eligible for sponsorship where the UKVI salary threshold is not met or if the occupation is not included in the updated Immigration Salary List (ISL). Applicants must check their eligibility to be employed in any role they are interested in applying for, prior to completing an application for employment.Any applicants who do not meet the eligibility criteria will not be progressed. For further information visit theUK Visas and Immigration website (Opens in a new tab).

Relocation assistance may be available for successful applicants moving to the region for certain posts. Please see our Policy for eligible vacancies.

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

The cost of the DBS must be met by the successful candidate(s) through salary deduction. DBS charges are as follows if applicable to the post:

Standard Check: £20.00 + Administration cost of £6.50 = £26.50. Deducted from salary over a 4 month period or a one-off payment.

Enhanced Check: £41.00 + administration cost of £6.50 = £47.50. Deducted from salary over a 4 month period or a one-off payment.

NCIC can offer successful future employees the following benefits:

27-day holiday scheme rising to 33 after 10 years

Flexible working Scheme

NHS Discounts*

Salary Sacrifice schemes including lease cars and Cycle to Work*

Excellent opportunities for development*

Competitive NHS Pension scheme

Vivup is a free, confidential counselling and information service to assist with personal or work-related problems

• Subject to eligibility

Important Information

Please ensure that you document evidence of meeting all the essential criteria in the supporting information.

If sufficient response is received this post could be closed earlier than the specified closing date, please apply as soon as possible to ensure that your application is considered.

Candidates who have been successfully shortlisted for interview will be asked via an email notification to log on to their Trac account to select an interview time. This will usually be within 2 weeks of the closing date.

Person Specification

Qualifications

Essential

• GCSE English language (minimum C grade) or equivalent qualification
• RSA 2 word processing

Desirable

• RSA 3 word processing or equivalent
• NVQ 3 in administration or equivalent

Knowlege and Experience

Essential

• Operating word processing and computer packages
• Word processing.
• Computer literate
• Knowledge of the requirements of the Data Protection Act, Freedom of Information Act, Access to Health Records and Defensible Documentation
• Health and Safety and their application in the workplace.
• Equality issues.

Desirable

• Secretarial duties.
• Medical terminology
• Medical audio typing / word processing
• Microsoft Office
• PAS

Skills

Essential

• Effective communication and interpersonal skills
• Able to analyse complex facts or situations
• Ability to organise and prioritise workload
• Able to use initiative appropriately within team environment
• Able to work without supervision
• Able to work to deadline

Other Requirements

Essential

• Enthusiasm
• Willing to develop further relevant skills

Person Specification

Qualifications

Essential

• GCSE English language (minimum C grade) or equivalent qualification
• RSA 2 word processing

Desirable

• RSA 3 word processing or equivalent
• NVQ 3 in administration or equivalent

Knowlege and Experience

Essential

• Operating word processing and computer packages
• Word processing.
• Computer literate
• Knowledge of the requirements of the Data Protection Act, Freedom of Information Act, Access to Health Records and Defensible Documentation
• Health and Safety and their application in the workplace.
• Equality issues.

Desirable

• Secretarial duties.
• Medical terminology
• Medical audio typing / word processing
• Microsoft Office
• PAS

Skills

Essential

• Effective communication and interpersonal skills
• Able to analyse complex facts or situations
• Ability to organise and prioritise workload
• Able to use initiative appropriately within team environment
• Able to work without supervision
• Able to work to deadline

Other Requirements

Essential

• Enthusiasm
• Willing to develop further relevant skills

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

North Cumbria Integrated Care NHS Foundation Trust

Address

Cumberland Infirmary

Newtown Road

Carlisle

CA2 7HY

United Kingdom

Employer's website

https://www.ncic.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

North Cumbria Integrated Care NHS Foundation Trust

Address

Cumberland Infirmary

Newtown Road

Carlisle

CA2 7HY

United Kingdom

Employer's website

https://www.ncic.nhs.uk/ (Opens in a new tab)

Job responsibilities

Please see attached job description and person specification for further information regarding the role and the essential and desirable criteria required to be met by applicants.

Please note, due to changes implemented by the Government to the UK immigration policy, individuals who require a Health and Care Visa or a Skilled Worker Visa may no longer be eligible for sponsorship where the UKVI salary threshold is not met or if the occupation is not included in the updated Immigration Salary List (ISL). Applicants must check their eligibility to be employed in any role they are interested in applying for, prior to completing an application for employment.Any applicants who do not meet the eligibility criteria will not be progressed. For further information visit theUK Visas and Immigration website (Opens in a new tab).

Relocation assistance may be available for successful applicants moving to the region for certain posts. Please see our Policy for eligible vacancies.

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

The cost of the DBS must be met by the successful candidate(s) through salary deduction. DBS charges are as follows if applicable to the post:

Standard Check: £20.00 + Administration cost of £6.50 = £26.50. Deducted from salary over a 4 month period or a one-off payment.

Enhanced Check: £41.00 + administration cost of £6.50 = £47.50. Deducted from salary over a 4 month period or a one-off payment.

NCIC can offer successful future employees the following benefits:

27-day holiday scheme rising to 33 after 10 years

Flexible working Scheme

NHS Discounts*

Salary Sacrifice schemes including lease cars and Cycle to Work*

Excellent opportunities for development*

Competitive NHS Pension scheme

Vivup is a free, confidential counselling and information service to assist with personal or work-related problems

• Subject to eligibility

Important Information

Please ensure that you document evidence of meeting all the essential criteria in the supporting information.

If sufficient response is received this post could be closed earlier than the specified closing date, please apply as soon as possible to ensure that your application is considered.

Candidates who have been successfully shortlisted for interview will be asked via an email notification to log on to their Trac account to select an interview time. This will usually be within 2 weeks of the closing date.

Qualifications

Essential

• GCSE English language (minimum C grade) or equivalent qualification
• RSA 2 word processing

Desirable

• RSA 3 word processing or equivalent
• NVQ 3 in administration or equivalent

Knowlege and Experience

Essential

• Operating word processing and computer packages
• Word processing.
• Computer literate
• Knowledge of the requirements of the Data Protection Act, Freedom of Information Act, Access to Health Records and Defensible Documentation
• Health and Safety and their application in the workplace.
• Equality issues.

Desirable

• Secretarial duties.
• Medical terminology
• Medical audio typing / word processing
• Microsoft Office
• PAS

Skills

Essential

• Effective communication and interpersonal skills
• Able to analyse complex facts or situations
• Ability to organise and prioritise workload
• Able to use initiative appropriately within team environment
• Able to work without supervision
• Able to work to deadline

Other Requirements

Essential

• Enthusiasm
• Willing to develop further relevant skills