Medical Secretary - Children's Services

A rare and exciting opportunity has arisen within Children's Services in the Community to provide comprehensive secretarial and administrative service to our Paediatric Consultants and Registrars.

Working proactively as part of a team as well as on your own, you must have effective communication skills, both face to face and over the telephone, as liaison is required with external agencies, parents/guardians and internal professionals.

You will be working in a demanding but rewarding environment and be required to take the lead in organising and coordinating information required to support the work of safeguarding and child protection.

You will ensure open communication channels exist and act as a co-ordinator to facilitate and convene meetings for all partner organisations e.g. education, social services.

You will have proven organisational skills, dairy management and prioritisation skills and a strong commitment to personal and professional development. It is preferred that you have experience in working in a similar role and in a community setting.

Excellent working knowledge of Microsoft Office packages is essential, and you will ideally possess a typing qualification coupled with excellent audio typing skills, and a recognised medical terminology qualification or working towards this.

Main duties of the job

• Type clinical outcome letters and reports as required. Elements of this could be of a sensitive and distressing nature.
• Requirements for speed and accuracy with excellent keyboard skills.
• Type non-clinical work as and when requested.
• Chase results as required and alerting the appropriate consultant promptly when results arrive.
• Where possible, identify issues that require the urgent attention of the Consultant.
• Manage investigation logs.
• Provide diary management for the clinician organising appointments /meetings.
• Participate in management of Child Protection Medicals.
• Liaise with professionals and colleagues both internally and externally.
• Proactively manage telephone calls by providing general non-clinical advice, guidance and information.
• To work as part of a team and provide cross cover during periods of staff absence.
• Accountable for working to targets in relation to typing and RTT.
• Accurate minute taking at relevant meetings and distribute a record in a timely manner and ensure actions are followed up.
• Carry out general office duties such as photocopying, scanning, etc as required.
• Arrange and attend consultant meetings when required, team briefings and any other meetings as directed by the manager and appropriate to position held within the Trust.

About us

The Northern Care Alliance NHS Foundation Trust (NCA) provides hospital and integrated health and social care services to over one million people living across Greater Manchester. Our 20,000 colleagues care for people in hospital and in the community, working across Bury, Rochdale, Oldham and Salford, to save and improve lives.

As a large NHS trust we are committed to enhancing the health of our local population by delivering consistently high standards of care and working closely with local authorities and key partners. We believe in our power and potential to make a difference and we're always looking for people who demonstrate our three core values - care, appreciate and inspire - to join our team.

In return, we can offer you a job role with purpose and flexibility. The size and scale of the NCA means we can provide more challenge and opportunities so your career can always be moving in the right direction. By joining us you can also access a competitive benefits package, including, a fantastic annual leave allowance, flexible working opportunities and protected hours for health and wellbeing activities, helping you to achieve more personal downtime and a better work-life balance.

Details

Date posted

08 October 2026

Pay scheme

Agenda for change

Band

Band 4

Salary

£28,392 to £31,157 a year

pro rata, per annum

Contract

Permanent

Working pattern

Part-time

Reference number

236-UEC-AC492-26

Job locations

St James House

Pendleton Way

Salford

M6 5FW

United Kingdom

Job responsibilities

To read more information about the advertised role, and the main job duties/responsibilities please open the Job Description and Person Specification located under the supporting documents heading. You can also read more information about working at the Northern Care Alliance within the attached Candidate Information Pack or by visiting our careers website: www.careers.northerncarealliance.nhs.uk

Job responsibilities

To read more information about the advertised role, and the main job duties/responsibilities please open the Job Description and Person Specification located under the supporting documents heading. You can also read more information about working at the Northern Care Alliance within the attached Candidate Information Pack or by visiting our careers website: www.careers.northerncarealliance.nhs.uk

Person Specification

Knowledge

Essential

• Knowledge of Microsoft Office including Word, Excel, Outlook, Power Point and Teams
• Knowledge of RTT 18 week compliance
• All-round secretarial knowledge of all office practice and procedures
• Knowledge of medical terminology

Desirable

• Knowledge of the Trust's current Information Technology Systems (e.g. medisec, pas)

Experience

Essential

• A good understanding of Microsoft packages and audio typing experience

Skills

Essential

• Clear communicator with good writing and data entry
• Ability to work on own initiative and as part of a team

Qualifications

Essential

• English qualification

Desirable

• AMSPAR or equivalent

Person Specification

Knowledge

Essential

• Knowledge of Microsoft Office including Word, Excel, Outlook, Power Point and Teams
• Knowledge of RTT 18 week compliance
• All-round secretarial knowledge of all office practice and procedures
• Knowledge of medical terminology

Desirable

• Knowledge of the Trust's current Information Technology Systems (e.g. medisec, pas)

Experience

Essential

• A good understanding of Microsoft packages and audio typing experience

Skills

Essential

• Clear communicator with good writing and data entry
• Ability to work on own initiative and as part of a team

Qualifications

Essential

• English qualification

Desirable

• AMSPAR or equivalent

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Northern Care Alliance NHS Foundation Trust

Address

St James House

Pendleton Way

Salford

M6 5FW

United Kingdom

Employer's website

https://www.northerncarealliance.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Northern Care Alliance NHS Foundation Trust

Address

St James House

Pendleton Way

Salford

M6 5FW

United Kingdom

Employer's website

https://www.northerncarealliance.nhs.uk/ (Opens in a new tab)

Job responsibilities

To read more information about the advertised role, and the main job duties/responsibilities please open the Job Description and Person Specification located under the supporting documents heading. You can also read more information about working at the Northern Care Alliance within the attached Candidate Information Pack or by visiting our careers website: www.careers.northerncarealliance.nhs.uk

Knowledge

Essential

• Knowledge of Microsoft Office including Word, Excel, Outlook, Power Point and Teams
• Knowledge of RTT 18 week compliance
• All-round secretarial knowledge of all office practice and procedures
• Knowledge of medical terminology

Desirable

• Knowledge of the Trust's current Information Technology Systems (e.g. medisec, pas)

Experience

Essential

• A good understanding of Microsoft packages and audio typing experience

Skills

Essential

• Clear communicator with good writing and data entry
• Ability to work on own initiative and as part of a team

Qualifications

Essential

• English qualification

Desirable

• AMSPAR or equivalent