Medical Receptionist

To be responsible for undertaking a wide range of administration

duties and the provision of general support to the multidisciplinary

team. Duties can include but are not

limited to, scanning and processing of documents, processing and filtering

medical reports and letters via DOCMAN; some reception duties including greeting

and directing patients, effective use of the appointment system, booking

appointments, processing of information and assisting patients as required.

To act as the central point of contact for patients letters,

reports and other such documentation and ensuring the distribution of

information, messages and enquiries for the clinical team, liaising with

multidisciplinary team members and external agencies such as secondary care

and community service providers.

• Applicants must be able to cover either of the following shifts:

• Morning shift: 7:45 am 1:00 pm

• Afternoon shift: 1:00 pm 6:30 pm

• Candidates unable to commit to the above shift patterns will not be considered.

• Knowledge of EMIS is desirable (but not essential).

"No canvassing or recruitment agencies, please."

Main duties of the job

The

following are the core responsibilities of the administrator. There may be on

occasion, a requirement to carry out other tasks; this will be dependent upon

factors such as workload and staffing level

About us

Chiltern House Medical Centre offers clinical services to NHS patients

who need to be sure of the very highest standards. But it's how we do what we

do that makes the difference. We aim to deliver a genuinely caring and

thoughtful patientcentred services. From first referral through diagnosis

to effective treatment we promise true professionalism. No patient will be

discriminated against on the grounds of race, gender, social class, age,

religion, sexual orientation, appearance, disability or medical condition. At

the practice, patients come first

Details

Date posted

23 September 2026

Pay scheme

Agenda for change

Band

Band 3

Salary

Depending on experience

Contract

Permanent

Working pattern

Full-time,

Flexible working

Reference number

E0054-26-0121CHMC

Job locations

Chiltern House Medical Centre

Temple End

High Wycombe

Buckinghamshire

HP135DN

United Kingdom

Job responsibilities

Primary Responsibilities

a. Receive and process correspondence from hospitals, external healthcare providers, and other agencies.

b. Scan and upload documents onto the EMIS clinical system, ensuring accurate patient record management.

c. Review and appropriately allocate documents within EMIS, forwarding them to the relevant clinician for review and action.

d. Initiate and respond to requests from patients, practice staff, and external healthcare agencies in a professional and timely manner.

e. Photocopy and prepare documentation as required by clinicians and administrative staff.

f. Provide administrative support and cover for colleagues during periods of absence.

g. Accurately input patient information and updates into EMIS where required.

h. Manage and resolve patient queries efficiently, escalating issues where appropriate.

i. Maintain a clean, organised, and efficient working environment at all times.

j. Provide general administrative support to clinical staff as required.

k. Complete administrative tasks relating to patient results, correspondence, and clinical letters.

l. Demonstrate flexibility and adaptability in managing changing workloads and priorities to ensure the smooth operation of the practice.

m. Use EMIS and other digital systems effectively for patient record management, appointment scheduling, and communication within the practice.

Secondary Responsibilities

In addition to the primary responsibilities, the Medical Receptionist may also be required to:

a. Maintain and monitor the practice appointment system using EMIS.

b. Process appointment requests received in person, by telephone, and via online systems such as SystmConnect or other web-based request platforms.

c. Answer incoming telephone calls and direct them appropriately or deal with enquiries where possible.

d. Signpost patients to the appropriate healthcare professional or service within the NHS.

e. Support practice audits and administrative reviews as directed by management.

f. Process incoming electronic communications and documents where required.

g. Scan and attach patient-related documentation accurately to patient records within EMIS.

h. Carry out opening and closing procedures in accordance with the practice rota and operational requirements.

Job responsibilities

Primary Responsibilities

a. Receive and process correspondence from hospitals, external healthcare providers, and other agencies.

b. Scan and upload documents onto the EMIS clinical system, ensuring accurate patient record management.

c. Review and appropriately allocate documents within EMIS, forwarding them to the relevant clinician for review and action.

d. Initiate and respond to requests from patients, practice staff, and external healthcare agencies in a professional and timely manner.

e. Photocopy and prepare documentation as required by clinicians and administrative staff.

f. Provide administrative support and cover for colleagues during periods of absence.

g. Accurately input patient information and updates into EMIS where required.

h. Manage and resolve patient queries efficiently, escalating issues where appropriate.

i. Maintain a clean, organised, and efficient working environment at all times.

j. Provide general administrative support to clinical staff as required.

k. Complete administrative tasks relating to patient results, correspondence, and clinical letters.

l. Demonstrate flexibility and adaptability in managing changing workloads and priorities to ensure the smooth operation of the practice.

m. Use EMIS and other digital systems effectively for patient record management, appointment scheduling, and communication within the practice.

Secondary Responsibilities

In addition to the primary responsibilities, the Medical Receptionist may also be required to:

a. Maintain and monitor the practice appointment system using EMIS.

b. Process appointment requests received in person, by telephone, and via online systems such as SystmConnect or other web-based request platforms.

c. Answer incoming telephone calls and direct them appropriately or deal with enquiries where possible.

d. Signpost patients to the appropriate healthcare professional or service within the NHS.

e. Support practice audits and administrative reviews as directed by management.

f. Process incoming electronic communications and documents where required.

g. Scan and attach patient-related documentation accurately to patient records within EMIS.

h. Carry out opening and closing procedures in accordance with the practice rota and operational requirements.

Person Specification

Qualifications

Essential

• Educated to GCSE level or equivalent;
• GCSE Mathematics & English (C or above);
• AMSPAR Receptionists Qualification;
• NVQ Level 2 in Health and Social Care;

Experience

Essential

• Experience working with the general public.

Desirable

• Experience in administrative duties;
• Experience working in a health care setting;

Person Specification

Qualifications

Essential

• Educated to GCSE level or equivalent;
• GCSE Mathematics & English (C or above);
• AMSPAR Receptionists Qualification;
• NVQ Level 2 in Health and Social Care;

Experience

Essential

• Experience working with the general public.

Desirable

• Experience in administrative duties;
• Experience working in a health care setting;

Employer details

Employer name

Primary Care Management Solutions Ltd

Address

Chiltern House Medical Centre

Temple End

High Wycombe

Buckinghamshire

HP135DN

United Kingdom

Employer's website

https://www.pcmsolutions.co.uk (Opens in a new tab)

Employer details

Employer name

Primary Care Management Solutions Ltd

Address

Chiltern House Medical Centre

Temple End

High Wycombe

Buckinghamshire

HP135DN

United Kingdom

Employer's website

https://www.pcmsolutions.co.uk (Opens in a new tab)

Job responsibilities

Primary Responsibilities

a. Receive and process correspondence from hospitals, external healthcare providers, and other agencies.

b. Scan and upload documents onto the EMIS clinical system, ensuring accurate patient record management.

c. Review and appropriately allocate documents within EMIS, forwarding them to the relevant clinician for review and action.

d. Initiate and respond to requests from patients, practice staff, and external healthcare agencies in a professional and timely manner.

e. Photocopy and prepare documentation as required by clinicians and administrative staff.

f. Provide administrative support and cover for colleagues during periods of absence.

g. Accurately input patient information and updates into EMIS where required.

h. Manage and resolve patient queries efficiently, escalating issues where appropriate.

i. Maintain a clean, organised, and efficient working environment at all times.

j. Provide general administrative support to clinical staff as required.

k. Complete administrative tasks relating to patient results, correspondence, and clinical letters.

l. Demonstrate flexibility and adaptability in managing changing workloads and priorities to ensure the smooth operation of the practice.

m. Use EMIS and other digital systems effectively for patient record management, appointment scheduling, and communication within the practice.

Secondary Responsibilities

In addition to the primary responsibilities, the Medical Receptionist may also be required to:

a. Maintain and monitor the practice appointment system using EMIS.

b. Process appointment requests received in person, by telephone, and via online systems such as SystmConnect or other web-based request platforms.

c. Answer incoming telephone calls and direct them appropriately or deal with enquiries where possible.

d. Signpost patients to the appropriate healthcare professional or service within the NHS.

e. Support practice audits and administrative reviews as directed by management.

f. Process incoming electronic communications and documents where required.

g. Scan and attach patient-related documentation accurately to patient records within EMIS.

h. Carry out opening and closing procedures in accordance with the practice rota and operational requirements.

Qualifications

Essential

• Educated to GCSE level or equivalent;
• GCSE Mathematics & English (C or above);
• AMSPAR Receptionists Qualification;
• NVQ Level 2 in Health and Social Care;

Experience

Essential

• Experience working with the general public.

Desirable

• Experience in administrative duties;
• Experience working in a health care setting;