Senior Medical Secretary

We are recruiting for 2 full time and 1 part time Senior Medical Secretaries - hours negotiable for the right candidates.

The Senior Medical Secretary provides an efficient and comprehensive professional secretarial service to the Consultants, their Team and the wider department. You will be expected to exercise initiative and independent judgement whilst maintaining a high level of confidentiality and diplomacy at all times.

Previous Applicants need not apply

Under current Home Office Immigration Rules, this role does not meet the UK Visas and Immigration criteria and the position is not therefore eligible for sponsorship. Applications from candidates that require skilled worker sponsorship will NOT be shortlisted.

Main duties of the job

To undertake the typing of clinic letters, operation notes, pre operative notes, ward notes, discharge letters, specialist reports, conference notes and associated correspondence of varied medical terminology, efficiently and accurately through audio word processing or shorthand dictation distributing as necessary to the relevant healthcare professions with a copy to the patient. This work involves a significant use of the Trust's computer systems.

About us

The Robert Jones and Agnes Hunt Orthopaedic NHS Trust (RJAH)is one of the leading orthopaedic hospitals in the country, with some of the highest levels of staff and patient satisfaction, as well as a strong reputation for research and innovation.

Joining RJAH is more than just a job - we want our people to have the best opportunities to thrive in their role.We have a range of fantastic staff benefits on offer to everyone who joins RJAH and you'll have access to outstanding professional development opportunities and state-of-the-art facilities - including our recently-opened £6 million Headley Court Veterans' Orthopaedic Centre (the first unit of its kind in the UK).RJAH has strong links with a range of universities including Staffordshire, Keele, Glyndwr, Chester and Birmingham.The hospital is located on a site outside Oswestry in Oswestry, just off the A5. The nearest train station is in Gobowen, approximately two miles from the hospital. The station is part of the Chester to Birmingham line.We are based in North Shropshire, close to the border with North and Mid Wales. It is one of the most attractive parts of the country, with a rich historic culture and excellent transport links. It offers outstanding opportunities for anyone who enjoys an outdoor lifestyle or is looking to raise a family.

Details

Date posted

12 October 2026

Pay scheme

Agenda for change

Band

Band 4

Salary

£28,392 to £31,157 a year

per annum pro rata

Contract

Permanent

Working pattern

Full-time,

Part-time

Reference number

224-PA20260903903

Job locations

The Robert Jones and Agnes Hunt Orthopaedic Hospital

Oswestry

SY10 7AG

United Kingdom

Job responsibilities

The typing of clinic letters, operation notes, pre operative notes, ward notes and other letters of varied medical terminology, efficiently and accurately through audio digital dictation distributing as necessary to the relevant healthcare professionals and patient with the target time.

The use of the Trust's computer systems.

To send and receive confidential patient information to and from other healthcare organisations, patients, carers and relatives.

Manage paper based or electronic diaries for the Consultant and their Team.

To liaise with Consultant and their Team regarding on call rota.

Process incoming mail.

Ensure all referrals and internal referrals are passed to the appropriate Booking Team.

Deal with telephone calls into the hospital, a first point of contact.

Regularly check digital dictating system for urgent work and prioritise workload.

Job responsibilities

The typing of clinic letters, operation notes, pre operative notes, ward notes and other letters of varied medical terminology, efficiently and accurately through audio digital dictation distributing as necessary to the relevant healthcare professionals and patient with the target time.

The use of the Trust's computer systems.

To send and receive confidential patient information to and from other healthcare organisations, patients, carers and relatives.

Manage paper based or electronic diaries for the Consultant and their Team.

To liaise with Consultant and their Team regarding on call rota.

Process incoming mail.

Ensure all referrals and internal referrals are passed to the appropriate Booking Team.

Deal with telephone calls into the hospital, a first point of contact.

Regularly check digital dictating system for urgent work and prioritise workload.

Person Specification

Qualifications/Training

Essential

• RSA level 3
• Audio typing/digital dictation

Desirable

• English/Maths GCSE's or equivalent
• Shorthand 100 wpm
• AMSPAR diploma
• ECDL/NVQ

Experience

Essential

• ? Previous Medical Secretarial experience

Skills/Knowledge

Essential

• Good knowledge of medical terminology

Aptitudes and Attributes

Essential

• Good communication /interpersonal skills
• Tact and discretion when dealing with sensitive and confidential information
• Ability to organise and prioritise own work
• To reward a higher degree of initiative and responsibility

Desirable

• Team player/able to work flexibly
• Able to use a variety of computer systems

Person Specification

Qualifications/Training

Essential

• RSA level 3
• Audio typing/digital dictation

Desirable

• English/Maths GCSE's or equivalent
• Shorthand 100 wpm
• AMSPAR diploma
• ECDL/NVQ

Experience

Essential

• ? Previous Medical Secretarial experience

Skills/Knowledge

Essential

• Good knowledge of medical terminology

Aptitudes and Attributes

Essential

• Good communication /interpersonal skills
• Tact and discretion when dealing with sensitive and confidential information
• Ability to organise and prioritise own work
• To reward a higher degree of initiative and responsibility

Desirable

• Team player/able to work flexibly
• Able to use a variety of computer systems

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

UK Registration

Applicants must have current UK professional registration. For further information please see

NHS Careers website .

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

UK Registration

Applicants must have current UK professional registration. For further information please see

NHS Careers website .

Employer details

Employer name

Robert Jones and Agnes Hunt Orthopaedic Hospital NHS Foundation Trust

Address

The Robert Jones and Agnes Hunt Orthopaedic Hospital

Oswestry

SY10 7AG

United Kingdom

Employer's website

https://www.rjah.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Robert Jones and Agnes Hunt Orthopaedic Hospital NHS Foundation Trust

Address

The Robert Jones and Agnes Hunt Orthopaedic Hospital

Oswestry

SY10 7AG

United Kingdom

Employer's website

https://www.rjah.nhs.uk/ (Opens in a new tab)

Job responsibilities

The typing of clinic letters, operation notes, pre operative notes, ward notes and other letters of varied medical terminology, efficiently and accurately through audio digital dictation distributing as necessary to the relevant healthcare professionals and patient with the target time.

The use of the Trust's computer systems.

To send and receive confidential patient information to and from other healthcare organisations, patients, carers and relatives.

Manage paper based or electronic diaries for the Consultant and their Team.

To liaise with Consultant and their Team regarding on call rota.

Process incoming mail.

Ensure all referrals and internal referrals are passed to the appropriate Booking Team.

Deal with telephone calls into the hospital, a first point of contact.

Regularly check digital dictating system for urgent work and prioritise workload.

Qualifications/Training

Essential

• RSA level 3
• Audio typing/digital dictation

Desirable

• English/Maths GCSE's or equivalent
• Shorthand 100 wpm
• AMSPAR diploma
• ECDL/NVQ

Experience

Essential

• ? Previous Medical Secretarial experience

Skills/Knowledge

Essential

• Good knowledge of medical terminology

Aptitudes and Attributes

Essential

• Good communication /interpersonal skills
• Tact and discretion when dealing with sensitive and confidential information
• Ability to organise and prioritise own work
• To reward a higher degree of initiative and responsibility

Desirable

• Team player/able to work flexibly
• Able to use a variety of computer systems