Rota Coordinator - Obstetrics and Gynaecology and Paediatrics

To provide a comprehensive administrative service to support the Obstetrics & Gynaecology and Paediatrics Directorates, particularly for the Management Team, Clinical Director and Clinical Service Leads.

Main duties of the job

• To be the main point of contact for all enquires to the Departments.
• To be responsible for preparing, coordinating and allocating clinical staff to the clinical Rota to provide cover for all theatre, ward care, outpatients and emergency on-call cover, ensuring that any changes to the planned rota are timely communicated to the relevant parties.
• To continually update the electronic rota to ensure all changes are published "live".
• To use initiative to redeploy clinical staff and make appropriate changes at short notice to cover unplanned leave.
• To deal with all annual and study leave requests for the trainees and physicians' assistants, ensuring appropriate cover within the department and any necessary on-call swaps have been actioned.
• To facilitate, through the Staff Bank, locum/agency cover for doctors in training and consultant level, liaising with agencies and receiving CVs.
• Organise, in conjunction with Medical Workforce, the induction programme for the new trainees, in particular support those arriving from abroad.
• When sick leave is reported to the Clinical Lead, to liaise with Medical Workforce to ensure the relevant details are on the Electronic Staff Record (ESR).
• To provide administrative support for the directorate management team.

About us

At the Dudley Group our patients and staff are at the heart of all that we do and that is to provide a world class service that aligns with our vision of "excellent health care, improved health for all". We are seeking to recruit staff who share our vision and values of making Dudley Group an incredible workplace.

Dudley Group offer many opportunities for our staff to develop and grow within their roles through our Learning department. These include topics such as communication, wellbeing, team development, cultural competency, and values, plus much more. For those in a Management/Leadership role, there are additional programmes to support you to develop the skills you need. These include our Managers Essentials Programme and a Leadership Programme that all managers will attend as part of your Dudley Managers Induction. Our Learning Prospectus is a great way to discover the details behind what's available for you here at The Dudley Group.

We are committed to home life balance through flexible working and making reasonable adjustments where possible

Details

Date posted

14 October 2026

Pay scheme

Agenda for change

Band

Band 4

Salary

£28,392 to £31,157 a year

per annum

Contract

Secondment

Working pattern

Full-time

Reference number

253-1026-8337759

Job locations

Russells Hall Hospital

Pensnett Road

Dudley

DY1 2HQ

United Kingdom

Job responsibilities

Please refer to the attached job description for full details of the main duties and responsibilities that the post holder is required to undertake.

Job responsibilities

Please refer to the attached job description for full details of the main duties and responsibilities that the post holder is required to undertake.

Person Specification

Qualifications

Essential

• GCSE or equivalent Level C or above in English & Maths
• NVQ or Diploma Level 3 in Business Administration

Desirable

• Medical Terminology
• NVQ Level 4

Knowledge

Essential

• Able to demonstrate advances use of Microsoft Office packages - particularly Outlook, Excel & Word
• Proven administrative experience in large organisation
• Minute taking experience

Planning & Organisation Skills

Essential

• Able to manage conflicting priorities and organise workload effectively with minimal supervision to meet tight deadlines

Person Specification

Qualifications

Essential

• GCSE or equivalent Level C or above in English & Maths
• NVQ or Diploma Level 3 in Business Administration

Desirable

• Medical Terminology
• NVQ Level 4

Knowledge

Essential

• Able to demonstrate advances use of Microsoft Office packages - particularly Outlook, Excel & Word
• Proven administrative experience in large organisation
• Minute taking experience

Planning & Organisation Skills

Essential

• Able to manage conflicting priorities and organise workload effectively with minimal supervision to meet tight deadlines

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

The Dudley Group NHS Foundation Trust

Address

Russells Hall Hospital

Pensnett Road

Dudley

DY1 2HQ

United Kingdom

Employer's website

https://www.dgft.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

The Dudley Group NHS Foundation Trust

Address

Russells Hall Hospital

Pensnett Road

Dudley

DY1 2HQ

United Kingdom

Employer's website

https://www.dgft.nhs.uk/ (Opens in a new tab)

Job responsibilities

Please refer to the attached job description for full details of the main duties and responsibilities that the post holder is required to undertake.

Qualifications

Essential

• GCSE or equivalent Level C or above in English & Maths
• NVQ or Diploma Level 3 in Business Administration

Desirable

• Medical Terminology
• NVQ Level 4

Knowledge

Essential

• Able to demonstrate advances use of Microsoft Office packages - particularly Outlook, Excel & Word
• Proven administrative experience in large organisation
• Minute taking experience

Planning & Organisation Skills

Essential

• Able to manage conflicting priorities and organise workload effectively with minimal supervision to meet tight deadlines