Anaesthetic Clinical Administration Manager

The Anaesthetic Clinical Admin Manager is responsible for the day-to-day operational management of the anaesthetic Department. With responsibility for the construction and pro-active management of the anaesthetic rota, covering rota gaps, doctor leave management, also providing a first point of contact for the doctors. This involves close liaison with key stakeholders, understanding the demands and complexities of each service in order to support the provision of efficient rotas.

The role involves design, review and construction of the anaesthetic rotas which are intricate and complex and therefore will spend a lot of time using display screen equipment. The post holder will be expected to use their own initiative in all areas and will be responsible for the management of the anaesthetic speciality co-ordinators.

Main duties of the job

o To manage the anaesthetic rota, ensuring all lists are adequately staffedo To be able to problem solve on the anaesthetic rota in the events of leave/sickness and assist with ensuring the appropriate lists/on calls are covered.o Recording and monitoring of leave and sickness absences for the consultants, staff grade and trainee doctors, ensuring that the Trust policies are adhered to consistently and that return-to-work interviews are conducted.

• Please note that applications from temporary workers who have been engaged with the Trust for a minimum of 3 months are welcome.*

About us

We are a people business - where every member of staff matters and can make a difference. Patients are at the heart of everything we do. Joining University Hospitals Plymouth NHS Trust means becoming part of a team of dedicated staff, who are committed to leading the way through innovation, clinical excellence and great customer care. The Trust has great opportunities for career development in a highly progressive working environment. We offer all of this in a vibrant, modern city with a historic reputation for adventure. PLEASE NOTE THAT ALL COMMUNICATION WILL BE ELECTRONIC, PLEASE CHECK YOUR EMAIL ACCOUNT REGULARLY. If you have any issues with applying online and need additional support including reasonable adjustments with the application process please contact the recruitment manager for this post who will put you in touch with the recruitment team. We recognise that work life balance is important for our colleagues and so we invite requests from applicants around less than full time/flexible working for our advertised roles. Please contact the recruiting manager to discuss this prior to your application submission. We commit to giving this full consideration in each case. We encourage people from diverse backgrounds to apply for our roles, as diversity strengthens our teams. It is sometimes necessary to close vacancies before the closing date. If you have not heard from us within 4 weeks of the closing date, please assume that you have not been shortlisted.

Details

Date posted

09 October 2026

Pay scheme

Agenda for change

Band

Band 5

Salary

£32,073 to £39,043 a year

Per Annum

Contract

Permanent

Working pattern

Full-time

Reference number

216-AM-DD8334817

Job locations

University Hospitals Plymouth NHS Trust

Plymouth

PL6 8DH

United Kingdom

Job responsibilities

1.Team Management

Ensure that all staff within the team are suitably trained/released to allow them to undertake core roles and responsibilities.

Ensure that all staff are effectively managed within the agreed performance and quality framework

Ensure that all staff receive timely and appropriate appraisals

Ensure that all staff are managed in line with the sickness and absence policy.

Logistical oversight i.e. Job plans; increase in activity/ workload highlighted to Clinical Director to review increase in capacity.

Return to work plan for medical personnel if long term sick (reduced theatre time/ on calls). Pregnancy assessments /KIT form approval/ return to work date and theatre/ on call plan for each person returning from maternity / LTS leave.

2. Performance Management

To be the first point of contact for administrative and waiting list management matters

To ensure data quality reports are checked and appropriate staff supported to amend where necessary

Ensure that the clinical office effectively supports the clinical teams

Liaise with the team and other departments to ensure that capacity is effectively utilised

Daily management of the consultant anaesthetic weekly rota, troubleshooting and reorganising sickness across the grades Consultants, Trainees and Staff Grades. The weekly rota provides cover for 40+ theatre sessions each day. The post holder is to highlight staffing levels at times of increased leave or sickness to SLM.

Manage the requirements of Annual Leave, study leave and sick leave for Consultants, Staff Grades, trainees and admin personnel within the Anaesthetic Department. Ensuring core staffing levels are maintained.

For further details please see attached JD&PS.

Job responsibilities

1.Team Management

Ensure that all staff within the team are suitably trained/released to allow them to undertake core roles and responsibilities.

Ensure that all staff are effectively managed within the agreed performance and quality framework

Ensure that all staff receive timely and appropriate appraisals

Ensure that all staff are managed in line with the sickness and absence policy.

Logistical oversight i.e. Job plans; increase in activity/ workload highlighted to Clinical Director to review increase in capacity.

Return to work plan for medical personnel if long term sick (reduced theatre time/ on calls). Pregnancy assessments /KIT form approval/ return to work date and theatre/ on call plan for each person returning from maternity / LTS leave.

2. Performance Management

To be the first point of contact for administrative and waiting list management matters

To ensure data quality reports are checked and appropriate staff supported to amend where necessary

Ensure that the clinical office effectively supports the clinical teams

Liaise with the team and other departments to ensure that capacity is effectively utilised

Daily management of the consultant anaesthetic weekly rota, troubleshooting and reorganising sickness across the grades Consultants, Trainees and Staff Grades. The weekly rota provides cover for 40+ theatre sessions each day. The post holder is to highlight staffing levels at times of increased leave or sickness to SLM.

Manage the requirements of Annual Leave, study leave and sick leave for Consultants, Staff Grades, trainees and admin personnel within the Anaesthetic Department. Ensuring core staffing levels are maintained.

For further details please see attached JD&PS.

Person Specification

Knowledge & Experience

Essential

• Demonstrable experience managing a medical staffing rota
• Demonstrable experience of line management of staff and of dealing with HR and development issues
• Demonstrable experience of dealing with complex organisational problems
• Demonstrable experience of managing budgets and resources (ie locum payments)
• Demonstrable experience dealing with the recruitment and onboarding of new starters

Desirable

• Proven knowledge in the use of clinical based computerised systems and Processes
• Demonstrable experience of Managing Change
• Proven detailed knowledge of patient pathway issues and the delivery of waiting times

Qualifications

Essential

• Numeracy and Literacy qualifications e.g. GCSE or O Level grade C or above, CSE grade 1 Adult numeracy and literacy or key skills 1 or equivalent
• Diploma level knowledge of Management either through formal qualification or commensurate experience (2 years)

Desirable

• Qualification in Service Improvement Methodology
• Degree course in Management (or working towards)

Aptitude & Abilities

Essential

• oAbility to interpret complex data and understand patterns and trends oExcellent IT skills including Microsoft software packages oExcellent oral, verbal and written communication; influencing skills and ability to deal with people at all levels oAccuracy and attention to detail are paramount oIs able to prioritise own and others workload oExcellent conflict management skills oAble to manage people within and according to a robust performance framework oIs able to hold people to account for the delivery of tasks and objectives oKnows when to seek advice oIs able to take ownership for own decisions

Desirable

• Demonstrable experience of working with patient management systems

Attitude & Motivation

Essential

• oTeam worker oResourceful oAbility to work well within a busy environment oProactive, takes own initiative oAble to maintain confidentiality oDoes not accept poor behaviour from self or others

Person Specification

Knowledge & Experience

Essential

• Demonstrable experience managing a medical staffing rota
• Demonstrable experience of line management of staff and of dealing with HR and development issues
• Demonstrable experience of dealing with complex organisational problems
• Demonstrable experience of managing budgets and resources (ie locum payments)
• Demonstrable experience dealing with the recruitment and onboarding of new starters

Desirable

• Proven knowledge in the use of clinical based computerised systems and Processes
• Demonstrable experience of Managing Change
• Proven detailed knowledge of patient pathway issues and the delivery of waiting times

Qualifications

Essential

• Numeracy and Literacy qualifications e.g. GCSE or O Level grade C or above, CSE grade 1 Adult numeracy and literacy or key skills 1 or equivalent
• Diploma level knowledge of Management either through formal qualification or commensurate experience (2 years)

Desirable

• Qualification in Service Improvement Methodology
• Degree course in Management (or working towards)

Aptitude & Abilities

Essential

• oAbility to interpret complex data and understand patterns and trends oExcellent IT skills including Microsoft software packages oExcellent oral, verbal and written communication; influencing skills and ability to deal with people at all levels oAccuracy and attention to detail are paramount oIs able to prioritise own and others workload oExcellent conflict management skills oAble to manage people within and according to a robust performance framework oIs able to hold people to account for the delivery of tasks and objectives oKnows when to seek advice oIs able to take ownership for own decisions

Desirable

• Demonstrable experience of working with patient management systems

Attitude & Motivation

Essential

• oTeam worker oResourceful oAbility to work well within a busy environment oProactive, takes own initiative oAble to maintain confidentiality oDoes not accept poor behaviour from self or others

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

University Hospitals Plymouth NHS Trust

Address

University Hospitals Plymouth NHS Trust

Plymouth

PL6 8DH

United Kingdom

Employer's website

https://www.plymouthhospitals.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

University Hospitals Plymouth NHS Trust

Address

University Hospitals Plymouth NHS Trust

Plymouth

PL6 8DH

United Kingdom

Employer's website

https://www.plymouthhospitals.nhs.uk/ (Opens in a new tab)

Job responsibilities

1.Team Management

Ensure that all staff within the team are suitably trained/released to allow them to undertake core roles and responsibilities.

Ensure that all staff are effectively managed within the agreed performance and quality framework

Ensure that all staff receive timely and appropriate appraisals

Ensure that all staff are managed in line with the sickness and absence policy.

Logistical oversight i.e. Job plans; increase in activity/ workload highlighted to Clinical Director to review increase in capacity.

Return to work plan for medical personnel if long term sick (reduced theatre time/ on calls). Pregnancy assessments /KIT form approval/ return to work date and theatre/ on call plan for each person returning from maternity / LTS leave.

2. Performance Management

To be the first point of contact for administrative and waiting list management matters

To ensure data quality reports are checked and appropriate staff supported to amend where necessary

Ensure that the clinical office effectively supports the clinical teams

Liaise with the team and other departments to ensure that capacity is effectively utilised

Daily management of the consultant anaesthetic weekly rota, troubleshooting and reorganising sickness across the grades Consultants, Trainees and Staff Grades. The weekly rota provides cover for 40+ theatre sessions each day. The post holder is to highlight staffing levels at times of increased leave or sickness to SLM.

Manage the requirements of Annual Leave, study leave and sick leave for Consultants, Staff Grades, trainees and admin personnel within the Anaesthetic Department. Ensuring core staffing levels are maintained.

For further details please see attached JD&PS.

Knowledge & Experience

Essential

• Demonstrable experience managing a medical staffing rota
• Demonstrable experience of line management of staff and of dealing with HR and development issues
• Demonstrable experience of dealing with complex organisational problems
• Demonstrable experience of managing budgets and resources (ie locum payments)
• Demonstrable experience dealing with the recruitment and onboarding of new starters

Desirable

• Proven knowledge in the use of clinical based computerised systems and Processes
• Demonstrable experience of Managing Change
• Proven detailed knowledge of patient pathway issues and the delivery of waiting times

Qualifications

Essential

• Numeracy and Literacy qualifications e.g. GCSE or O Level grade C or above, CSE grade 1 Adult numeracy and literacy or key skills 1 or equivalent
• Diploma level knowledge of Management either through formal qualification or commensurate experience (2 years)

Desirable

• Qualification in Service Improvement Methodology
• Degree course in Management (or working towards)

Aptitude & Abilities

Essential

• oAbility to interpret complex data and understand patterns and trends oExcellent IT skills including Microsoft software packages oExcellent oral, verbal and written communication; influencing skills and ability to deal with people at all levels oAccuracy and attention to detail are paramount oIs able to prioritise own and others workload oExcellent conflict management skills oAble to manage people within and according to a robust performance framework oIs able to hold people to account for the delivery of tasks and objectives oKnows when to seek advice oIs able to take ownership for own decisions

Desirable

• Demonstrable experience of working with patient management systems

Attitude & Motivation

Essential

• oTeam worker oResourceful oAbility to work well within a busy environment oProactive, takes own initiative oAble to maintain confidentiality oDoes not accept poor behaviour from self or others