Team Secretary - Denbighshire Learning Disabilities

The Team Secretary Function Provides:

An accurate, confidential and supportive administration service for patients, clinical teams, carers and internal and external agencies (e.g. Local Authority, Third Sector, ) in order to provide a safe and efficient patient pathway.

The post holder will support the delivery of a comprehensive high quality secretarial administrative service.

Main duties of the job

Scope of the Role

To support the co-ordination of the administration arrangements to provide a high quality supportive secretarial service to the mental health clinical, administrative, and management team. To work independently and be accountable for organising/prioritising own workload to ensure deadlines are achieved. To support the facilitation of the patients along a defined pathway by following referral procedures.

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

About us

If you relish a challenge, have a passion to help others or simply fancy a fresh start, then Betsi Cadwaladr University Health Board (BCUHB) North Wales, has all the right ingredients. The largest health organisation in Wales, providing a full range of primary, community, mental health, acute and elective hospital services for a population of around 700,000, across North Wales . Join our team and get the support you need, in line with our Organisational Values and 'Proud to Lead' competence framework.

Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.

Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English.

Details

Date posted

15 October 2026

Pay scheme

Agenda for change

Band

Band 3

Salary

£26,813 to £27,890 a year

per annum, pro rata

Contract

Permanent

Working pattern

Part-time

Reference number

050-AC237-1026

Job locations

Trem Y Dyffryn

Colomendy Industrial Estate

Denbigh

LL16 5TX

United Kingdom

Job responsibilities

Job responsibilities

Person Specification

Qualifications

Essential

• Good standard of education - GCSE Maths & English at Grade C or above, or equivalent
• NVQ Business Administration Level 3 or equivalent knowledge & experience, or willing to work towards
• RSA /OCR Level 2 or equivalent experience
• IT related qualification or equivalent experience
• Evidence of Continuous Personal Development

Desirable

• NVQ Customer Service Level 3

Experience

Essential

• Knowledge of a range of administrative & clerical processes
• Experience of working in a busy office environment

Desirable

• Experience of working within the NHS

Aptitude and Abilities

Essential

• Competently communicates professionally and effectively with all levels of staff both verbally and in writing.
• Proficient in use of Microsoft Office applications.
• Ability to take and transcribe succinct minutes
• Experienced in planning, organising and prioritising own workload.
• Flexible and adaptable to changing service demands
• Excellent organisational skills
• Ability to deal with sensitive information

Desirable

• Knowledge of NHS Organisations
• Medical terminology

Values

Essential

• Team player
• Approachable /Friendly
• Confident manner
• Reliable
• Develops own practice through reflection and learning
• Empathetic

Person Specification

Qualifications

Essential

• Good standard of education - GCSE Maths & English at Grade C or above, or equivalent
• NVQ Business Administration Level 3 or equivalent knowledge & experience, or willing to work towards
• RSA /OCR Level 2 or equivalent experience
• IT related qualification or equivalent experience
• Evidence of Continuous Personal Development

Desirable

• NVQ Customer Service Level 3

Experience

Essential

• Knowledge of a range of administrative & clerical processes
• Experience of working in a busy office environment

Desirable

• Experience of working within the NHS

Aptitude and Abilities

Essential

• Competently communicates professionally and effectively with all levels of staff both verbally and in writing.
• Proficient in use of Microsoft Office applications.
• Ability to take and transcribe succinct minutes
• Experienced in planning, organising and prioritising own workload.
• Flexible and adaptable to changing service demands
• Excellent organisational skills
• Ability to deal with sensitive information

Desirable

• Knowledge of NHS Organisations
• Medical terminology

Values

Essential

• Team player
• Approachable /Friendly
• Confident manner
• Reliable
• Develops own practice through reflection and learning
• Empathetic

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Betsi Cadwaladr University Health Board

Address

Trem Y Dyffryn

Colomendy Industrial Estate

Denbigh

LL16 5TX

United Kingdom

Employer's website

https://bcuhb.nhs.wales/train-work-live/ (Opens in a new tab)

Employer details

Employer name

Betsi Cadwaladr University Health Board

Address

Trem Y Dyffryn

Colomendy Industrial Estate

Denbigh

LL16 5TX

United Kingdom

Employer's website

https://bcuhb.nhs.wales/train-work-live/ (Opens in a new tab)

Job responsibilities

Qualifications

Essential

• Good standard of education - GCSE Maths & English at Grade C or above, or equivalent
• NVQ Business Administration Level 3 or equivalent knowledge & experience, or willing to work towards
• RSA /OCR Level 2 or equivalent experience
• IT related qualification or equivalent experience
• Evidence of Continuous Personal Development

Desirable

• NVQ Customer Service Level 3

Experience

Essential

• Knowledge of a range of administrative & clerical processes
• Experience of working in a busy office environment

Desirable

• Experience of working within the NHS

Aptitude and Abilities

Essential

• Competently communicates professionally and effectively with all levels of staff both verbally and in writing.
• Proficient in use of Microsoft Office applications.
• Ability to take and transcribe succinct minutes
• Experienced in planning, organising and prioritising own workload.
• Flexible and adaptable to changing service demands
• Excellent organisational skills
• Ability to deal with sensitive information

Desirable

• Knowledge of NHS Organisations
• Medical terminology

Values

Essential

• Team player
• Approachable /Friendly
• Confident manner
• Reliable
• Develops own practice through reflection and learning
• Empathetic