Research Finance Coordinator

We are looking for an organised and motivated Research Finance Coordinator to join the Joint Research Office and support the effective financial administration of clinical research across Imperial College Healthcare NHS Trust. This post is to cover maternity leave of 12 months in a varied role offering the opportunity to work closely with research teams and a wide range of internal and external stakeholders, supporting the financial management of both commercial and non-commercial research activity.

You will help maintain accurate financial records, support invoicing and income recovery, process research-related financial transactions and expenses, maintain clinical trial tracking systems, and assist with reconciliations and financial queries. You will need excellent attention to detail, strong organisational and communication skills, confidence working with spreadsheets and databases, and the ability to manage competing priorities while delivering a responsive and professional service.

This role would suit someone who enjoys working collaboratively, problem-solving and contributing to an efficient, high-quality research finance service within a busy and dynamic research environment.

Main duties of the job

• As a Research Finance Coordinator, you will provide high-quality financial and administrative support for clinical research activity within the Joint Research Office.
• You will maintain accurate financial records and audit trails, support clinical trial invoicing and income recovery, process patient and staff expenses, complete internal recharges and account reconciliations, and maintain patient attendance and income tracking records.
• You will liaise with research teams, pharmaceutical companies, NHS organisations and other internal and external stakeholders to resolve financial queries and help ensure payments are received in accordance with agreed contract terms.
• You will also maintain effective clinical trial financial and administrative systems, support reporting and project work, and provide training and support to new staff where required.
• The role requires excellent attention to detail, strong organisational and communication skills, confidence working with spreadsheets and financial information and the ability to prioritise workload and work collaboratively while maintaining confidentiality.

About us

At Imperial College Healthcare you can achieve extraordinary things with extraordinary people, working with leading clinicians pushing boundaries in patient care.

Become part of a vibrant team living our values - expert, kind, collaborative and aspirational. You'll get an experience like no other and will fast forward your career.Benefits include career development, flexible working and wellbeing, staff recognition scheme. Make use of optional benefits including Cycle to Work, car lease schemes, season ticket loan or membership options for onsite leisure facilities.

Environmental sustainabilityClimate change and poor air quality is a health emergency that harms people's health and wellbeing and widens health inequalities. The Trust is also committed to reducing its impact on the environment by reducing our greenhouse gas emissions to Net Zero by 2045. All our employees have a role to play, and we have an active green network that supports staff to act in ways that ensures that our services are efficient, sustainable and reduce our impact on the environment www.imperial.nhs.uk/about-us/our-strategy/green-plan.

Details

Date posted

15 October 2026

Pay scheme

Agenda for change

Band

Band 5

Salary

£38,488 to £46,852 a year

pa inclusive

Contract

Fixed term

Duration

14 months

Working pattern

Full-time

Reference number

290-CR-2102

Job locations

Hammersmith Hospital

Du Cane Road

London

W12 0HS

United Kingdom

Job responsibilities

The full job description provides an overview of the key tasks and responsibilities of the role and the person specification outlines the qualifications, skills, experience and knowledge required.

For both overviews please view the Job Description attachment with the job advert.

Job responsibilities

The full job description provides an overview of the key tasks and responsibilities of the role and the person specification outlines the qualifications, skills, experience and knowledge required.

For both overviews please view the Job Description attachment with the job advert.

Person Specification

Education/ qualifications

Essential

• Degree or equivalent Experience

Desirable

• Basic Accounting qualification

Experience

Essential

• Experience of managing administrative systems.
• Experience working and resolving credit and debt queries.
• Experience working with eFinancials, Boxi and financial reports.
• Experience working in R&D.
• Experience of managing spreadsheets and databases.

Desirable

• Previous experience within an NHS setting
• Knowledge of accounting principles, procedures and practices

Skills/knowledge/ abilities

Essential

• Significant experience in dealing with personal/commercially sensitive data and information.

Desirable

• Working experience in financial processes and procedures

Person Specification

Education/ qualifications

Essential

• Degree or equivalent Experience

Desirable

• Basic Accounting qualification

Experience

Essential

• Experience of managing administrative systems.
• Experience working and resolving credit and debt queries.
• Experience working with eFinancials, Boxi and financial reports.
• Experience working in R&D.
• Experience of managing spreadsheets and databases.

Desirable

• Previous experience within an NHS setting
• Knowledge of accounting principles, procedures and practices

Skills/knowledge/ abilities

Essential

• Significant experience in dealing with personal/commercially sensitive data and information.

Desirable

• Working experience in financial processes and procedures

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Imperial College Healthcare NHS Trust

Address

Hammersmith Hospital

Du Cane Road

London

W12 0HS

United Kingdom

Employer's website

https://www.imperial.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Imperial College Healthcare NHS Trust

Address

Hammersmith Hospital

Du Cane Road

London

W12 0HS

United Kingdom

Employer's website

https://www.imperial.nhs.uk/ (Opens in a new tab)

Job responsibilities

The full job description provides an overview of the key tasks and responsibilities of the role and the person specification outlines the qualifications, skills, experience and knowledge required.

For both overviews please view the Job Description attachment with the job advert.

Education/ qualifications

Essential

• Degree or equivalent Experience

Desirable

• Basic Accounting qualification

Experience

Essential

• Experience of managing administrative systems.
• Experience working and resolving credit and debt queries.
• Experience working with eFinancials, Boxi and financial reports.
• Experience working in R&D.
• Experience of managing spreadsheets and databases.

Desirable

• Previous experience within an NHS setting
• Knowledge of accounting principles, procedures and practices

Skills/knowledge/ abilities

Essential

• Significant experience in dealing with personal/commercially sensitive data and information.

Desirable

• Working experience in financial processes and procedures