Corporate Nursing Admin Assistant - Band 3

An exciting opportunity has arisen to join the Group Corporate Nursing Team as a Corporate Nursing Admin Assistant. This rewarding role provides comprehensive administrative and secretarial support to a dynamic team that is committed to improving quality, patient experience and professional standards across Lincolnshire Community and Hospitals NHS Group (LCHG).

The post holder will play a key role in coordinating the organisation's Connect to Care Leadership Rounding Programme, a cornerstone of the Chief Nurse's quality assurance and improvement agenda. Working closely with senior nursing leaders, the successful candidate will support meetings, programmes, projects and recognition initiatives that contribute directly to delivering high-quality care and continuous improvement across the Group.

This is an excellent opportunity for a highly organised and motivated administrator who enjoys working in a fast-paced environment, building effective relationships and making a meaningful contribution to healthcare services.

Main duties of the job

• Support the coordination and administration of the Connect to Care Leadership Rounding Programme, including scheduling visits, maintaining records and monitoring actions through to completion.
• Provide comprehensive secretarial and administrative support to the Group Corporate Nursing Team.
• Act as a first point of contact for the team, responding professionally to telephone and email enquiries.
• Manage diaries, arrange meetings and coordinate room bookings for senior members of the team.
• Prepare agendas, meeting papers and formal minutes, ensuring documentation is distributed within agreed timescales.
• Produce correspondence, reports, certificates and other key documentation to support the team's work.
• Maintain accurate electronic and manual filing systems and support data entry and reporting requirements.
• Assist with recruitment administration, including interview arrangements and candidate communications.
• Support the maintenance of ESR training records and other information systems.
• Contribute to the delivery of staff recognition programmes, including the DAISY Awards and Quality Accreditation Awards.
• Order stationery and process requisitions for goods and services.
• Provide cross-cover for administrative colleagues during periods of absence and increased workload.

About us

Lincoln is a thriving university city and with the opening of the medical school, it provides all major specialties and a 24-hour major accident and emergency service.

United Lincolnshire Hospitals NHS Trust has been granted teaching hospital status, after demonstrating evidence to significant teaching commitment. From now on it will be known as United Lincolnshire Teaching Hospitals NHS Trust.

Pilgrim Hospital is situated in beautiful countryside and serves the communities in the South Lincolnshire area. It provides all major specialties and a 24-hour major accident and emergency service.

Grantham and District Hospital serves the communities of Grantham and the local area. It provides ambulatory paediatric and accident and emergency services.

Lincolnshire Community Health Services NHS Trust (LCHS) and United Lincolnshire Hospitals NHS Trust (ULHT) have come together in a Group arrangement, with the goal of improving the care provided to patients across the county.

This will not constitute a formal merger of the two organisations, but will bring the Trusts together under a single Board and Executive Leadership Team, with the goal of improving the care that is provided to patients both in the community and in hospitals across Lincolnshire. Both Trusts will retain their separate statutory names and legal obligations.

The Group will be known as Lincolnshire Community and Hospitals NHS Group (LCHG).

Details

Date posted

15 October 2026

Pay scheme

Agenda for change

Band

Band 3

Salary

£25,760 to £27,476 a year

£15,456 - £16,485 Pro rata

Contract

Permanent

Working pattern

Part-time

Reference number

357-LN-706-26-A

Job locations

Lincoln County Hospital

Greetwell Road

Lincoln

LN2 5QY

United Kingdom

Job responsibilities

The Corporate Nursing Admin Assistant is an integral member of the Group Corporate Nursing Team, providing high-quality administrative and organisational support to ensure the effective delivery of key nursing objectives and improvement programmes.

The role involves coordinating a wide range of administrative activities, with particular responsibility for supporting the Connect to Care Leadership Rounding Programme. This includes planning and scheduling leadership rounds, maintaining programme documentation and monitoring actions to support organisational learning and improvement.

Working in a busy and varied environment, the post holder will provide professional secretarial support through diary management, meeting organisation, preparation of agendas and documentation, minute taking and production of correspondence and reports. The successful candidate will maintain strong communication links with colleagues, stakeholders and external contacts, ensuring enquiries are managed efficiently and confidentially.

The role also supports recruitment activities, training administration and staff recognition programmes, contributing to positive staff engagement and organisational development. The post holder will utilise a range of digital systems including Microsoft Office applications, Teams and organisational databases to maintain accurate records and provide timely information.

This position requires excellent organisational skills, attention to detail and the ability to prioritise competing demands while maintaining a professional, customer-focused approach. The post holder will work independently on routine matters whilst receiving guidance and support from the wider Corporate Nursing Team where required.

Communication

• Act as a key point of contact for the Group Corporate Nursing Team.
• Communicate effectively with colleagues, stakeholders and external organisations.
• Handle sensitive or confidential information professionally and appropriately.
• Provide accurate and timely responses to verbal and written enquiries.

Administration and Organisation

• Coordinate meetings, diary commitments and room bookings.
• Prepare and distribute agendas, reports and meeting documentation.
• Produce high-quality minutes and maintain action trackers.
• Maintain efficient electronic and manual filing systems.

Programme Support

• Provide administrative support to the Connect to Care Leadership Rounding Programme.
• Track actions and maintain programme records.
• Support quality improvement and assurance activities within the Chief Nurse portfolio.

Information Management

• Maintain databases, inboxes and training records.
• Collate, input and monitor data accurately.
• Ensure records are kept up to date and accessible.

Recruitment and Recognition

• Support recruitment administration and interview arrangements.
• Assist in the delivery of staff recognition programmes, including DAISY and Quality Accreditation Awards.

Team Working

• Work collaboratively within the Group Corporate Nursing Team.
• Provide administrative cover for colleagues as required.
• Contribute to a positive, professional and supportive team environment.
• Demonstrate and promote LCHG values in all aspects of work.

Job responsibilities

The Corporate Nursing Admin Assistant is an integral member of the Group Corporate Nursing Team, providing high-quality administrative and organisational support to ensure the effective delivery of key nursing objectives and improvement programmes.

The role involves coordinating a wide range of administrative activities, with particular responsibility for supporting the Connect to Care Leadership Rounding Programme. This includes planning and scheduling leadership rounds, maintaining programme documentation and monitoring actions to support organisational learning and improvement.

Working in a busy and varied environment, the post holder will provide professional secretarial support through diary management, meeting organisation, preparation of agendas and documentation, minute taking and production of correspondence and reports. The successful candidate will maintain strong communication links with colleagues, stakeholders and external contacts, ensuring enquiries are managed efficiently and confidentially.

The role also supports recruitment activities, training administration and staff recognition programmes, contributing to positive staff engagement and organisational development. The post holder will utilise a range of digital systems including Microsoft Office applications, Teams and organisational databases to maintain accurate records and provide timely information.

This position requires excellent organisational skills, attention to detail and the ability to prioritise competing demands while maintaining a professional, customer-focused approach. The post holder will work independently on routine matters whilst receiving guidance and support from the wider Corporate Nursing Team where required.

Communication

• Act as a key point of contact for the Group Corporate Nursing Team.
• Communicate effectively with colleagues, stakeholders and external organisations.
• Handle sensitive or confidential information professionally and appropriately.
• Provide accurate and timely responses to verbal and written enquiries.

Administration and Organisation

• Coordinate meetings, diary commitments and room bookings.
• Prepare and distribute agendas, reports and meeting documentation.
• Produce high-quality minutes and maintain action trackers.
• Maintain efficient electronic and manual filing systems.

Programme Support

• Provide administrative support to the Connect to Care Leadership Rounding Programme.
• Track actions and maintain programme records.
• Support quality improvement and assurance activities within the Chief Nurse portfolio.

Information Management

• Maintain databases, inboxes and training records.
• Collate, input and monitor data accurately.
• Ensure records are kept up to date and accessible.

Recruitment and Recognition

• Support recruitment administration and interview arrangements.
• Assist in the delivery of staff recognition programmes, including DAISY and Quality Accreditation Awards.

Team Working

• Work collaboratively within the Group Corporate Nursing Team.
• Provide administrative cover for colleagues as required.
• Contribute to a positive, professional and supportive team environment.
• Demonstrate and promote LCHG values in all aspects of work.

Person Specification

Qualifications

Essential

• GCSE (or equivalent) English and Mathematics Grade A-C
• Vocational Level 3 or equivalent experience in an administration field

Desirable

• ECDL or equivalent

Skills

Essential

• Computer literacy with experience of MS Office, particularly Word, Excel, Outlook and Teams
• Good organisational skills

Desirable

• Previous experience within the NHS

Knowledge

Essential

• Knowledge of secretarial administration procedures and systems
• Ability to manage and prioritise own workload and operate on own initiative

Experience

Essential

• Recent experience of working within a customer facing administrative environment
• Ability to work to tight deadlines to meet competing demands

Person Specification

Qualifications

Essential

• GCSE (or equivalent) English and Mathematics Grade A-C
• Vocational Level 3 or equivalent experience in an administration field

Desirable

• ECDL or equivalent

Skills

Essential

• Computer literacy with experience of MS Office, particularly Word, Excel, Outlook and Teams
• Good organisational skills

Desirable

• Previous experience within the NHS

Knowledge

Essential

• Knowledge of secretarial administration procedures and systems
• Ability to manage and prioritise own workload and operate on own initiative

Experience

Essential

• Recent experience of working within a customer facing administrative environment
• Ability to work to tight deadlines to meet competing demands

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

United Lincolnshire Hospitals NHS Trust

Address

Lincoln County Hospital

Greetwell Road

Lincoln

LN2 5QY

United Kingdom

Employer's website

https://www.ulh.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

United Lincolnshire Hospitals NHS Trust

Address

Lincoln County Hospital

Greetwell Road

Lincoln

LN2 5QY

United Kingdom

Employer's website

https://www.ulh.nhs.uk/ (Opens in a new tab)

Job responsibilities

The Corporate Nursing Admin Assistant is an integral member of the Group Corporate Nursing Team, providing high-quality administrative and organisational support to ensure the effective delivery of key nursing objectives and improvement programmes.

The role involves coordinating a wide range of administrative activities, with particular responsibility for supporting the Connect to Care Leadership Rounding Programme. This includes planning and scheduling leadership rounds, maintaining programme documentation and monitoring actions to support organisational learning and improvement.

Working in a busy and varied environment, the post holder will provide professional secretarial support through diary management, meeting organisation, preparation of agendas and documentation, minute taking and production of correspondence and reports. The successful candidate will maintain strong communication links with colleagues, stakeholders and external contacts, ensuring enquiries are managed efficiently and confidentially.

The role also supports recruitment activities, training administration and staff recognition programmes, contributing to positive staff engagement and organisational development. The post holder will utilise a range of digital systems including Microsoft Office applications, Teams and organisational databases to maintain accurate records and provide timely information.

This position requires excellent organisational skills, attention to detail and the ability to prioritise competing demands while maintaining a professional, customer-focused approach. The post holder will work independently on routine matters whilst receiving guidance and support from the wider Corporate Nursing Team where required.

Communication

• Act as a key point of contact for the Group Corporate Nursing Team.
• Communicate effectively with colleagues, stakeholders and external organisations.
• Handle sensitive or confidential information professionally and appropriately.
• Provide accurate and timely responses to verbal and written enquiries.

Administration and Organisation

• Coordinate meetings, diary commitments and room bookings.
• Prepare and distribute agendas, reports and meeting documentation.
• Produce high-quality minutes and maintain action trackers.
• Maintain efficient electronic and manual filing systems.

Programme Support

• Provide administrative support to the Connect to Care Leadership Rounding Programme.
• Track actions and maintain programme records.
• Support quality improvement and assurance activities within the Chief Nurse portfolio.

Information Management

• Maintain databases, inboxes and training records.
• Collate, input and monitor data accurately.
• Ensure records are kept up to date and accessible.

Recruitment and Recognition

• Support recruitment administration and interview arrangements.
• Assist in the delivery of staff recognition programmes, including DAISY and Quality Accreditation Awards.

Team Working

• Work collaboratively within the Group Corporate Nursing Team.
• Provide administrative cover for colleagues as required.
• Contribute to a positive, professional and supportive team environment.
• Demonstrate and promote LCHG values in all aspects of work.

Qualifications

Essential

• GCSE (or equivalent) English and Mathematics Grade A-C
• Vocational Level 3 or equivalent experience in an administration field

Desirable

• ECDL or equivalent

Skills

Essential

• Computer literacy with experience of MS Office, particularly Word, Excel, Outlook and Teams
• Good organisational skills

Desirable

• Previous experience within the NHS

Knowledge

Essential

• Knowledge of secretarial administration procedures and systems
• Ability to manage and prioritise own workload and operate on own initiative

Experience

Essential

• Recent experience of working within a customer facing administrative environment
• Ability to work to tight deadlines to meet competing demands