Site Administrator

Omexom Job Description

Site Administrator

Job Details

• Job Title: Site Administrator
• Reporting to: Project Management team and Finance Business Partner
• Business Unit: 14809 – Asti

Purpose of the Position

A Site Administrator is required by the Omexom Asti Business Unit to support our large projects. This involves carrying out general office administration, with a focus on Finance, Project Management and Training administration.

Responsibilities & Duties

Including but not limited to the following:

• Raise purchase requisitions and purchase orders for the projects
• Goods receipting and assist with processing of purchase invoices ready for payment
• Saving delivery notes on IMS
• Collation and input of site timesheets on a weekly basis to strict deadlines
• Maintain employees training records and coordinate and book training courses
• Assist and arrange travel, meetings, lunches etc
• Administration of expenses, receipts, fuel cards etc
• Act as a daily contact point in office for Omexom staff contractors, customers, and suppliers
• Liaising with project teams to help and resolve issues
• Take minutes for meetings
• Act as a role model for Omexom Company Values

Governance

Interfaces and Relationships with Key Stakeholders

• Business Unit General Manager
• Finance Business Partner
• Project Management team
• Site based employees
• Contractors
• Customers
• Suppliers