Digitalization Operations Administrator

• Role Purpose:

We are seeking a highly organized and detail-oriented Operations Office Administrator to join our Digital Operations team, with primary focus on Source-to-Pay (S2P) administration and Project Management Office [PMO] .This role plays a key part in managing and supporting source-to-pay processes, with a strong focus on budget tracking, reporting, and clear communication to senior stakeholders. The role will also support PMO activities, such as data management, reporting, and process coordination.

Source-to-Pay (S2P) Administration

• Support the Source-to-Pay process, including requisition tracking and purchase order management, under guidance

• Ensure all procurement activities adhere to internal governance, financial controls, and policy requirements

• Maintain accurate records across procurement systems (SAP, Ariba, Coupa), ensuring data integrity and audit readiness

• Support contract lifecycle tracking, including Statements of Work (SoWs), extensions, and renewals

• Support coordination of approvals, workflows, and documentation processes (e.g. SoWs, procurement requests)

• Provide administrative support to coordination activities across Digital, Procurement and Finance

  Financial Tracking & Reporting

• Track and maintain budget data, ensuring alignment with approved financial plans

• Produce regular and ad hoc reporting on spend, commitments, and forecast position

• Support timely and clear communication of budget performance to stakeholders

Requirements

• Undergraduate Degree in Business, Finance, Operations, or a related field, or equivalent practical experience in a PMO, procurement, or Source-to-Pay (S2P) environment

• Familiarity with procurement or finance systems (e.g. SAP, Ariba, Coupa)

• Experience in budget tracking and financial reporting

• Proficiency in Microsoft Excel and standard reporting tools

• Fluent in English