Junior Trade Mark Paralegal

As part of our continued growth and in anticipation of onboarding new clients, Novagraaf is looking to strengthen its Trade Mark team in Belgium (Ghent or Brussels) with a Trade Mark Paralegal.

In this role, you will work closely with Trade Mark Consultants to manage and develop client portfolios, providing high-level administrative and procedural support across a broad range of trade mark matters.

Depending on your level of experience, you'll receive full training and support to develop your knowledge and expertise in intellectual property and you will progressively take full ownership on files, correspondence with clients and international agents, allowing consultants to focus on strategic advisory work while relying on your growing expertise.

You will be responsible for:

Managing trade mark portfolios and maintaining accurate, up‑to‑date records in internal databases

Maintaining full oversight of portfolios and proactively flagging risks, deadlines and next steps

Preparing and filing trade mark applications, renewals and recordals

Preparing and handling correspondence, emails and instructions to and from clients and foreign agents and IP offices

Preparing draft agreements and documents for consultants (e.g. procedural letters, instructions, standard undertakings)

Supporting invoicing, reporting and portfolio reviews

Drafting and responding to office actions, depending on experience and confidence level

The perfect match:

This role is well suited to candidates with one to two years of intellectual property or legal administration experience, ideally in trade marks. We also value experience gained in accounting, languages, or other fields that demonstrate the transferable skills essential to the role:

Excellent command of the English & Dutch, both spoken and written. Knowledge of French of advantage.

Highly organized, detail‑oriented and structured, with the ability to juggle multiple deadlines

Self‑directed, proactive and comfortable working with delegated responsibility

Proven ability to prepare correspondence and documents autonomously and with a minimum of supervision

Confidence in handling international communication

What we have to offer:

A full-time, permanent employment with genuine flexibility, including 2 days of remote work per week (offices in Ghent & Brussels)

A brilliant team of 16+ supportive, highly skilled and growth-minded colleagues, enabling you to focus on high-impact advisory work

A diverse portfolio of prestigious local and international clients

An open, friendly, and empowering corporate culture with a flat hierarchy, built on proactivity and true partnership

A workplace that actively supports personal and professional growth

The best of both worlds: the agility and proximity of a small team combined with the resources, stability and international reach of a larger group

A tech-friendly workplace with opportunities to contribute to group-wide innovation projects and to help modernize tools and processes

Job location : Belgium (Brussels or Ghent) - hybrid with 2 days of remote work per week

So if you are ready for the next step in your career, moving beyond pure administration into a role with increasing responsibility and trust, then we look forward to receiving your cover letter and resume!

NVGBNL